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Project Oversight Manager

2 months ago

Surrey, British Columbia, Canada Fraser Health Full time
Job Description

Job Summary

The Project Control Lead provides project management oversight and support services to Facilities Management (FM) clients across a specified group of enterprise-wide projects and major organizational initiatives.

Key Responsibilities

  • Develop, monitor, analyze, and assess the results and key performance indicators for key projects and business initiatives within Facilities Management.
  • Manage timelines and resources, facilitate transition and change management as required/appropriate, and coordinate the procurement and management of external services.
  • Develop standards for project practice and governance, and measure compliance with existing processes/procedures.
  • Work with project teams to establish standards for project practice, research, design, develop, and implement tools and processes informed by industry best practice.
  • Review and analyze existing business processes and models to establish a project controls system in terms of schedule, cost, risks, and change controls.
  • Establish a logical and structured procedure towards the creation of projects baseline schedules necessary to satisfy the contract requirements.
  • Work with project management teams to translate, interpret, and clarify initial budget and baseline cost budget, and work with the finance department to ensure all required codes are properly assigned to projects.
  • Monitor cost performance of projects/programs, and ensure project management teams perform periodic risk assessments of all projects and provide recommendations for any available mitigation measures.
  • Contribute as a key member of the Project Support and Results Office (PSRO) team in identifying and taking action on risks and opportunities associated with controlling the projects and alerting senior management to critical issues.
  • Foresee strategic issues and mitigate in advance, and develop reports and presentations for senior management on a periodic and ad hoc basis.
  • Keep the Directors apprised of the status of the program, collaborate with the Directors on resolution of critical issues as they emerge, and monitor the performance of projects and programs within the department.
  • Track Key Performance Indicators (KPIs), analyze data, and prepare reports for senior management and stakeholders.
  • Identify areas of improvement, risks, and challenges and take appropriate actions to address them, and perform reviews for all project management systems.
  • Work with the Project Sponsor and stakeholders by monitoring and reporting on all project phases to ensure project success and overall quality of implemented solutions.
  • Coordinate the work activities related to the production of major reports and documents related to key project objectives, verify accuracy, consistency, and integrity of data, and consult with the project management teams to validate contents of reports and documents.
  • Ensure quality improvement and utilization of management systems, and monitor processes are in place, analyze and interpret quality improvement and utilization of data to identify trends and variances, monitor cost and volume items, and recommend areas for immediate follow up.
  • Champion planning and project methodologies and best practice through mentoring, coaching, and communicating with assigned staff, team members, and stakeholders.
  • Develop annual performance plans including setting measurable goals and objectives for the assigned area of responsibility, in collaboration with the PSRO Senior Leader.

Qualifications

  • Bachelor's degree in Engineering, Architecture, or Business Administration, supplemented with seven years' recent related experience with project management/project controls practice, including three years' experience as a project manager/project controller for a large complex organization.
  • Health care facilities management experience is preferred, and a professional designation such as PMP would be an asset.

Competencies

  • Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring, and Courageous, and creates the conditions for people to succeed.
  • Professional/Technical Capabilities: Demonstrated ability to successfully lead and manage complex work teams in a dynamic environment with changing priorities, advanced knowledge of project management tools, techniques, and practices, demonstrated ability to analyze clinical, administrative, and financial data, demonstrated financial planning, monitoring, and analysis and reporting expertise including knowledge of general accepted accounting principles (GAAP), proficient working knowledge of latest Scheduling programs (MS Project / Primavera) and related project management tools including Integrated Project Management systems, working knowledge of Earned Value Management (EVM) system, demonstrated ability to design, implement, and manage a project controls system, demonstrated understanding of relational and multi-dimensional database concepts, ability to work independently and as a member of the team, ability to organized, goal-oriented, proactive, and practical, ability to develop and maintain rapport with internal and external stakeholders, ability to operate related equipment including related software applications, and physical ability to perform the duties of the position.