Commercial Law Support Professional
2 weeks ago
Are you looking for a challenging and rewarding role in Commercial Law? We are seeking an experienced Administrative Assistant to join our team in Montréal.
SalaryThe successful candidate can expect an annual salary of $62,500, which is competitive and reflects the firm's commitment to attracting and retaining top talent.
Job DescriptionThis position offers a unique blend of in-office and remote work, with a structured hybrid schedule. The ideal candidate will provide comprehensive legal and administrative support to two or three commercial lawyers, contributing significantly to the smooth operation of legal activities.
Responsibilities- Draft and revise legal documents and correspondence
- Manage deadlines, coordinate meetings and appointments, and update calendars
- Organize business trips and handle necessary reservations
- Revised documents for grammar, formatting, and compliance with legal requirements and visual identity standards
- Manage files and documents using storage and archiving applications, such as NetDocuments, Closing Folders, and Sharefile
- Assist with business development projects and maintain the professional contacts database
- Process data, including time and expenses, and open new files
- Liaise with clients, colleagues, support departments, and external parties
- Collaborate with billing specialists to follow up on billing matters
- Transcribe dictations, audio notes, and other recordings
- Perform document comparisons and "markups"
- Contribute to the onboarding of new team members
- Attestation of Collegial Studies (ACS) in Legal Secretarial Studies or Diploma of Collegial Studies (DCS) in Office Systems Technology; a DCS in Paralegal Technology is an asset
- 3 to 5+ years of relevant experience in a fast-paced professional services firm
- Bilingual in English and French (spoken and written) to communicate with both English-speaking and French-speaking clients.
- Strong knowledge of the Microsoft Office Suite
- Experience with transcribing voice memos and familiarity with BigHand is an asset
- Strong organizational skills, attention to detail, and a team-oriented mindset
- High motivation, proactivity, and the ability to anticipate needs
- Capability to manage priorities effectively and work within tight deadlines
- Independence, discretion, critical thinking, and good judgment
- Comprehensive group insurance coverage starting from day one, fully paid by the employer for employees and their dependents: life insurance, accidental death and dismemberment, prescription drugs, dental care, vision care, extended health care, travel insurance, and disability insurance.
- Employer contribution of 5% to the Registered Retirement Savings Plan (RRSP).
- 4 to 5 weeks of paid vacation and leave per year.
- Unlimited personal days.
- 11 statutory holidays and 1 floating holiday.
We are committed to providing our clients with high-quality recruitment services through a personalized approach. Our goal is to connect talented individuals with exceptional job opportunities that match their skills and interests.
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