Executive Support Specialist

2 days ago


London, Ontario, Canada MNP Executive Search & Professional Recruitment Full time
Job Description

Responsibilities:

  • Oversee daily office operations, manage schedules, handle correspondence, and ensure the office is well-stocked with supplies.
  • Serve as the primary contact for office staff, construction teams, vendors, and external stakeholders for administrative support (AR/AP/Bookkeeping etc.) and email-related issues and troubleshooting for the website.
  • Support project managers by helping with scheduling, documentation, and communication through a financial support function.
  • Ensure the office complies with company policies and industry regulations.
  • Manage the maintenance and organization of the office space.
  • Organize company meetings, events, and training sessions.
  • Maintain accurate financial records, including managing accounts payable and receivable.
  • Prepare and send invoices to clients and follow up on payments.
  • Process payroll and ensure employees are paid on time.
  • Assist with internal and external audits by providing necessary documentation.
  • Coordinate travel arrangements for senior leadership, including booking flights, accommodations, and transportation.
  • Manage executive calendars, scheduling meetings and appointments to ensure efficient time management.


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