Executive Support Specialist
2 days ago
Responsibilities:
- Oversee daily office operations, manage schedules, handle correspondence, and ensure the office is well-stocked with supplies.
- Serve as the primary contact for office staff, construction teams, vendors, and external stakeholders for administrative support (AR/AP/Bookkeeping etc.) and email-related issues and troubleshooting for the website.
- Support project managers by helping with scheduling, documentation, and communication through a financial support function.
- Ensure the office complies with company policies and industry regulations.
- Manage the maintenance and organization of the office space.
- Organize company meetings, events, and training sessions.
- Maintain accurate financial records, including managing accounts payable and receivable.
- Prepare and send invoices to clients and follow up on payments.
- Process payroll and ensure employees are paid on time.
- Assist with internal and external audits by providing necessary documentation.
- Coordinate travel arrangements for senior leadership, including booking flights, accommodations, and transportation.
- Manage executive calendars, scheduling meetings and appointments to ensure efficient time management.
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Executive Administrative Support Specialist
3 days ago
London, Ontario, Canada Marberg Staffing Ltd. Full timeCompany OverviewMarberg Staffing Ltd. is a leading provider of administrative support services to senior executives and leadership teams in the financial services industry.Job DescriptionWe are seeking an experienced Executive Administrative Support Specialist to join our team as a key member of our administrative support staff. As an Executive...
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Executive Support Specialist
3 hours ago
London, Ontario, Canada Jumpfactor Full timeAbout Us:JumpFactor is an innovative agency that has been recognized as one of the fastest-growing companies in Canada. We are committed to delivering exceptional results and building long-term relationships with our clients. Our team is passionate about what we do and is dedicated to making a positive impact in our community.The Role:We are seeking an...
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Executive Support Specialist
5 days ago
London, Ontario, Canada Dillon Consulting Limited Full timeJob DescriptionIn this role, you will be responsible for providing strategic operational support to our President and other members of the Executive Team. This includes managing schedules, preparing meeting materials, and coordinating large corporate events.Main Responsibilities- Provide high-level administrative support to the President and other Executive...
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Executive Support Specialist
2 days ago
London, Ontario, Canada Cosmetica Laboratories Inc Full timeJob DescriptionThe Executive Assistant will play a vital role in supporting the CEO and Executive Leadership Team in administrative functions, ensuring adherence to quality standards and company values.This includes acting as a primary point of contact, managing calendars, scheduling appointments, and coordinating travel arrangements efficiently.
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Executive Support Specialist
4 days ago
London, Ontario, Canada Biogas Community Full timeJob OverviewThe Biogas Community is seeking a highly skilled and organized Executive Assistant to support senior leadership in their daily operations. As an integral member of our team, you will be responsible for ensuring seamless day-to-day activities, handling critical administrative tasks, coordinating corporate travel, managing executive communications,...
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Executive Support Specialist
3 days ago
London, Ontario, Canada NRT Technology Corp. Full timeNRT Technology Corp.: Empowering Business SuccessNRT Technology Corp. leads the way in innovative FinTech and Information Technology solutions for the enterprise gaming industry. Our cutting-edge products and services help businesses thrive in today's fast-paced world. From secure payment systems to digital gamification experiences, we provide tailored...
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Executive Support Specialist
4 days ago
London, Ontario, Canada ME Law PC Full timeWe are currently seeking an experienced Executive Assistant to join our team at ME Law Professional Corporation.Company ProfileME Law PC is a leading litigation practice based in Toronto, with a strong reputation for expertise in civil litigation, real estate, estates, and corporate/commercial practices. We are committed to providing a positive and inclusive...
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Executive Support Specialist
5 days ago
London, Ontario, Canada David Aplin Recruiting Full timeJob Description:\The Executive Assistant will provide administrative support to the CEO, ensuring seamless execution of daily tasks and projects. This role requires a highly organized and resourceful individual with exceptional communication skills.\Key Responsibilities:\\Manage the CEO's calendar, scheduling meetings and travel arrangements\Prepare and...
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London, Ontario, Canada MNP Executive Search & Professional Recruitment Full timeWe believe every employee should have the opportunity to participate and succeed. Through leadership by our Diversity, Equity and Inclusion Leader, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental...
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Executive Support Specialist
2 days ago
London, Ontario, Canada IFG International Financial Group Ltd Full timeJob SummaryThe role of Executive Assistant is critical in supporting the Head of Communications at IFG International Financial Group Ltd. The ideal candidate will have a proven track record of delivering high-quality administrative support and have a deep understanding of financial services operations.Manage calendars and coordinate travel...
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Executive Support Specialist
7 days ago
London, Ontario, Canada David Aplin Recruiting Full timeJob Overview:David Aplin Recruiting seeks an exceptional Executive Assistant to join our team. As a key member of the CEO's office, you will provide strategic support and expertise to drive business success.Responsibilities include:- Managing the CEO's schedule and relationships with stakeholders, ensuring seamless communication and coordination.-...
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Support Specialist for Executives
3 days ago
London, Ontario, Canada Scotiabank Full timeAbout ScotiabankWe're a global bank that helps our customers succeed. Our purpose is 'for every future.' We offer a wide range of financial products and services to individuals, businesses, and governments around the world.The RoleThis job involves providing high-level administrative support to our senior leaders. As an Executive Assistant, you'll be...
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IT Support Specialist
4 days ago
London, Ontario, Canada Amazon Full timeAt Amazon, we're seeking a skilled IT Support Specialist to join our dynamic team. As an ITS Support Engineer, you'll play a critical role in providing seamless end-to-end services and frictionless on-site technical support to Amazon's corporate employees.About the JobYou'll be the go-to knowledge expert for Amazonians across various teams, owning and...
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Executive Support Specialist
20 hours ago
London, Ontario, Canada Twilio Full timeAbout the RoleWe are seeking a highly skilled Executive Assistant to provide top-notch support to our executive team. This role will be based in Colombia and involves working independently with minimal supervision.
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London, Ontario, Canada Jumpfactor Full timeCompany Overview:Jumpfactor is a leading Canadian growth agency, consistently ranking among the top performers in the country. Our team is dedicated to driving innovation and excellence in everything we do.Job Description:We are seeking an experienced Executive Assistant to provide strategic support to our CEO. The ideal candidate will have 3-7 years of...
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London, Ontario, Canada RedBranch Executive Search & Recruitment Inc. Full timeAbout Us:We are RedBranch Executive Search & Recruitment Inc., a leading recruitment agency specializing in placing top talent in various industries, including automotive. Our team of experienced recruiters works closely with clients to understand their unique needs and provides personalized support throughout the hiring process. We are committed to...
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Executive Support Specialist
1 day ago
London, Ontario, Canada Nestlé SA Full timeAbout UsWe're a team of changemakers at Nestlé Canada who are curious, challenge the status quo, and take risks to drive us forward. Our focus is on nourishing our customers while enriching you, our employees. We believe empowerment leads to strong employee engagement, a great work culture, and motivated employees.Job RequirementsTo succeed in this role,...
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Marketing Support Specialist
6 days ago
London, Ontario, Canada Good2Great Solutions Full timeAre you a detail-oriented and organized individual with a passion for marketing? Do you enjoy working in a fast-paced environment and collaborating with cross-functional teams to achieve business objectives? If so, we'd love to hear from you!We're seeking a Marketing Support Specialist to join our marketing department, where you'll play a critical role in...
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Administrative Support Specialist
2 days ago
London, Ontario, Canada Cosmetica Laboratories Inc Full timeCosmetica Laboratories Inc. OverviewWe are a dynamic and innovative company committed to excellence in the field of cosmetology. Our team is dedicated to creating high-quality products that inspire and deliver.The Role:We are seeking an experienced Executive Assistant to support our CEO and Executive Leadership team in administrative functions while ensuring...
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Support Specialist
5 days ago
London, Ontario, Canada Ocean State Job Lot Full timeJob OverviewCAMH is a leading teaching hospital and research institute affiliated with the University of Toronto. Our organization is committed to providing high-quality care and support services to individuals and communities.This role offers an exciting opportunity for a skilled professional to join our team as a Community Support Specialist, Counselling...