Mechanical Project Coordinator

2 weeks ago

Duncan, Canada Trotter & Morton Group of Companies Full time
Mechanical Project Coordinator Job Description

Trotter & Morton Group of Companies is seeking a highly skilled Mechanical Project Coordinator to join our team. As a Mechanical Project Coordinator, you will play a crucial role in the success of our projects, working closely with the Project Manager to ensure that all mechanical work is completed on time, within budget, and to the highest standards.

Key Responsibilities:

  • Coordinate the pre-development, pre-construction, construction, and close-out phases of a project
  • Review, finalize, and distribute project budget with assistance from the Project Manager
  • Ensure all required permits and licenses are obtained and posted
  • Initiate set-up, monitoring, and update of project schedule with project team
  • Ensure all required submittal review, processing and approvals, and submittal logs are set-up and maintained
  • Develop, submit, and obtain approval of billing schedule of values
  • Price and process all change conditions and change work orders
  • Maintain all required change order logs
  • Perform continual cost control and management and forecasting for overall financial performance of assigned projects
  • Ensure all projects are closed out in an organized and timely manner
  • Conduct post-construction closeout meetings for assigned projects
  • Build long-term relationships with clients, subcontractors, and suppliers
  • Prepare and maintain a directory of suppliers, contractors, and subcontractors
  • Attend pre-bid meetings as required
  • Calculate quantity take-off detailing all the materials and supplies necessary for the contract to achieve specification
  • Coordinate the bid preparation with all in-house departments i.e., Safety, Quality Assurance, Accounting, etc.
  • Liaise with suppliers and collect quotes on materials
  • Review, prepare, and submit Request for Quotation (RFQ)'s from vendors and subcontractors
  • Review take-offs, checking for mathematical and technical accuracy
  • Follow up on tender closings with clients
  • Track actual costs against the estimate and identify possible improvements to processes
  • Price change orders
  • Perform other duties as assigned by the Project Manager

Requirements:

  • Professional, approachable, and customer-service oriented
  • Strong work ethic and positive team attitude
  • Attention to detail and a high degree of accuracy
  • Good mathematical and analytical skills
  • Ability to prioritize workloads and utilize planning & time management skills to adhere to strict deadlines
  • Strong oral and written communication skills

Preferred Qualifications:

  • Mechanical Project Coordinator experience is considered an asset
  • Excellent proficiency with Microsoft Office applications (Word, Excel, Project, etc.)
  • Strong familiarity with projects within the mechanical scope
  • Completion of an Engineering Degree, CET, or Journeyperson ticket is preferred
  • Experience required, within the construction industry
  • Travel may be required

Trotter & Morton Group of Companies is an industry-leader in safety, and we strive for an incident-free workplace in all aspects of our operations. We are committed to providing ongoing training and support to allow our employees to reach their full potential. We are an equal opportunity employer and welcome applications from diverse candidates.

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