Ambulatory Care/Diagnostic Imaging Coordinator

2 months ago

Fergus, Ontario, Canada Groves Memorial Community Hospital Full time
Job Summary

We are seeking a highly organized and detail-oriented Ambulatory Care/Diagnostic Imaging Clerk to join our team at Groves Memorial Community Hospital. As a key member of our Allied Health/Ambulatory Care department, you will be responsible for providing exceptional reception and clerical support to our Diagnostic Imaging, Physiotherapy, Respiratory Therapy, Diabetes Education, Clinical Nutrition, and Speech and Language Pathology departments.

Key Responsibilities
  • Provide reception and clerical support to the Diagnostic Imaging, Physiotherapy, Respiratory Therapy, Diabetes Education, Clinical Nutrition, and Speech and Language Pathology departments.
  • Facilitate effective communication and scheduling appointments for adults and pediatric clients.
  • Enter new clients and outpatients into Meditech, scheduling and attending in Meditech.
  • Process out-patient information forms and prepare charts for departments.
  • Manage waiting lists through Meditech application.
  • Manage financial transactions, including OE billing for procedures.
  • Prepare and track month-end statistical information as required.
  • Maintain office supply inventory for departments.
  • Manage the storage and retrieval of charts.
  • Responsible for word processing and communications, including photocopying, faxing, and typing required for departments.
  • Send reports/discharge notices to referring physicians.
  • Cancelling and rescheduling patient appointments for sick/vacation days.
  • Attend staff meetings and prepare meeting minutes.
  • Picking/dropping off mail.
  • Setting up payroll for posting and manager approval.
  • Photocopying materials, reports, laminating, etc.
  • Shredding confidential department papers.
  • General office organization.
  • Maintaining client confidentiality.
  • Supervising any volunteers with non-clinical duties.
  • Receiving orders as they arrive and checking packing slips, etc.
  • Providing active filing space in the Diagnostic Imaging department by scanning and electronically filing current films, as well as indexing and purging.
  • Assisting with maintaining monthly and annual statistics/workload measurement information.
Requirements
  • Secondary School Commercial or Equivalent with Receptionist and Clerical Skills.
  • Medical Office Administration Certificate (or related program).
  • Skilled in computer applications, including Microsoft (Word, Excel, Outlook) and Meditech (Admissions/Registration, Community Wide Scheduling, Order Entry).
  • Ability to work independently.
  • Exceptional organizational and time management skills with the demonstrated ability to multi-task and use time efficiently.
  • Effective problem solver with demonstrated critical thinking and conflict resolution skills.
  • Exceptional communication, public relations, interpersonal, and negotiation skills.
  • Self-motivated, with demonstrated well-developed work habits.
  • Ability to stand for long periods of time.
  • Ability to perform physical work.
  • Satisfactory performance and attendance required.
  • Satisfactory Reference Checks required prior to start date.
  • Must provide a Police Vulnerable Sector Check.
  • Must complete a Pre-Employment Health Assessment prior to being hired.
Working Conditions

This is a casual position, and the hours of work will be as per department schedule and Collective Agreement.

The salary for this position is $ - $ per hour.

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