Property Services Coordinator

3 weeks ago

Wendake, Quebec, Canada BGIS Full time

Job Summary

We are seeking a highly organized and detail-oriented Property Services Coordinator to join our team at BGIS. As a key member of our operations team, you will be responsible for coordinating activities related to facility operations, providing administrative support, and ensuring the smooth execution of our services.

Key Responsibilities

The successful candidate will be responsible for:

  • Coordinating the billing cycle for all billable services, including calls for tenders and requests for bids.
  • Creating and following up on various financial commitments.
  • Receiving and processing invoices in a timely manner.
  • Supporting the Property Manager in preparing annual budgets and updates, monthly accrual exercises, and analysis of variances between actual expenses and budgets.
  • Maintaining a database of service calls and work orders to meet reporting and accounting requirements.
  • Coordinating with contractors, operations team leaders, and building technicians to ensure work orders are met.
  • Administering and monitoring service contracts assigned by the Property Manager.

Requirements

To be successful in this role, you will need:

  • A high school diploma with a maximum of one year of relevant experience in office administration or service coordination.
  • Excellent interpersonal and customer-focused skills.
  • Good oral and written communication skills.
  • Ability to work cooperatively as part of a team and manage multiple tasks and customer requests simultaneously.
  • Knowledge of tendering processes and financial management software is an asset.

What We Offer

BGIS is an equal opportunity employer, and we welcome applicants from diverse backgrounds. If you require accommodation during the recruitment process, please contact us at askHR. We are committed to providing a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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