Project Coordinator

4 weeks ago

Montreal, Quebec, Canada Moment Factory Full time
About Us

Moment Factory is a dynamic and innovative company that brings together creative minds to design and deliver immersive multimedia experiences. Our team of 420 talented individuals is passionate about pushing the boundaries of what is possible in the world of multimedia environments, audiovisual production, architecture, events, and more.

Your Mission

As a Project Coordinator, you will play a key role in supporting the Major Permanent Projects team in the conception, implementation, and operation of our projects. Your primary responsibilities will include managing administrative tasks, logistics, documentation, communication, and more. You will work closely with real estate developers, architectural firms, museums, science centers, and theme parks to transform large-scale infrastructures into immersive multimedia experiences.

Roles and Responsibilities
  • Coordinate between content, innovation, interactive, and environmental departments;
  • Plan and organize activities and meetings related to project implementation;
  • Provide administrative support to the entire project team;
  • Support the Line Producer in all aspects of project management (budget, schedule, risk management, stakeholder management, communication, etc.);
  • Ensure proper project documentation (note-taking, archiving, etc.);
  • Assist in updating various tools (budget, schedule, etc.);
  • Contribute to the enhancement of existing processes, devise and communicate new management tools to relevant stakeholders;
  • Prepare contracts for freelancers and suppliers;
  • Monitor communications with employees, clients, suppliers, collaborators, freelancers, and stakeholders;
  • Assist the team with various accounting tasks (expense accounts, invoicing, etc.);
  • Ensure efficient management of workload distribution and allocated project hours to adhere to budgetary limits;
  • Coordinate and arrange travel and accommodations for the project team, and prepare associated documents (e.g., travel documents, Ical, Visa/B1, ATA Carnet, etc.);
  • Manage tasks related to project closure, as required: archive data, conduct post-mortem analyses, gather graphic elements for the internal bank, and collect information for project communication;
  • Deliver the project, with the collaboration of the entire team, on site;
  • Execute ad-hoc requests from Line Producers;
  • Support Producers in their business development efforts.
Your Journey

To be successful in this role, you will need:

  • A college diploma (DEC) or bachelor's degree in communication, project management, visual arts, and/or any other related experience;
  • 2 to 3 years of experience in a coordination and/or project management position;
  • Fluency in both French and English, both spoken and written (you will regularly communicate with English-speaking clients in this role);
  • Proficiency in iWork, Office, and Google Workspace software suites;
  • Work experience in an artistic environment related to Moment Factory's field of activity: multimedia environments, audiovisual production, architecture, events, etc., an asset.
Your Qualities

We are looking for individuals with:

  • Independence, initiative, precision, adaptability, and strong organizational skills;
  • Demonstrated ability to manage multiple projects simultaneously, work under pressure, and collaborate effectively in a team;
  • Attention to detail, effective prioritization, and resourcefulness;
  • Excellent communication skills and a customer-oriented approach;
  • Comfortable performing clerical/administrative tasks.
Specific Work Conditions
  • Flexibility in working hours;
  • May include travel.
Some Perks That Come with Working at MF
  • Hybrid work mode to optimize work-life balance;
  • Group insurance benefits for you and your family;
  • Wellness account, allowing you to claim personal expenses up to $250 per year;
  • $110 inspiration account;
  • Free access to Dialogue telemedicine service, to quickly respond to your health concerns and those of your family;
  • 5 paid sick days per year;
  • Personalized training and skills development plan through the MF School;
  • Daily meals at a cost of $7, snacks and coffee available at all times;
  • MF Life Department, a catalyst for employee wellness initiatives (physical, mental health, social activities, etc.).

  • Project Coordinator

    1 month ago

    Montreal, Quebec, Canada Pomerleau Full time

    Project Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Project Coordinator to join our Civil and Infrastructure team at Pomerleau Construction. As a Project Coordinator, you will play a crucial role in the successful management of stakeholder communications, ensuring resource availability, and overseeing various...

  • Project Coordinator

    1 month ago

    Montreal, Quebec, Canada Pomerleau Full time

    Project Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Project Coordinator to join our Civil and Infrastructure team at Pomerleau Construction. As a Project Coordinator, you will play a crucial role in the successful management of stakeholder communications, ensuring resource availability, and overseeing various...

  • Project Coordinator

    3 weeks ago

    Montreal, Quebec, Canada Laboratoires Oméga ltée Full time

    Job Title: Projects Manager, PMOJob Summary: We are seeking a highly skilled Projects Manager, PMO to join our team at Laboratoires Oméga ltée. The successful candidate will be responsible for aligning multidisciplinary project teams, providing direction, progress, coordination, and support necessary for the successful initiation, planning, execution,...

  • Project Coordinator

    3 weeks ago

    Montreal, Quebec, Canada Pomerleau Full time

    Project CoordinatorWe are seeking a highly organized and detail-oriented Project Coordinator to join our Civil and Infrastructure team at Pomerleau Construction.Key Responsibilities:Provide project coordination and administrative support to the project team.Ensure open lines of communication with team members, trade partners, consultants, and clients.Review,...

  • Project Coordinator

    2 weeks ago

    Montreal, Quebec, Canada Egis Group Full time

    Job Title: Project EngineerContract Type: Permanent contractBusiness Line: InfrastructuresRole: Reporting to the Vice President, the Project Engineer will be responsible for project organization, coordination between teams, actions follow-up, and internal and external reporting to the client.Key Responsibilities: Project organization and coordination Team...

  • Project Coordinator

    3 weeks ago

    Montreal, Quebec, Canada Pomerleau Full time

    Are you a detail-oriented and organized individual with a passion for project coordination? We're looking for a skilled Assistant Project Manager to join our Civil and Infrastructure team at Pomerleau Construction.Key Responsibilities:Assist project teams with coordination and project support, ensuring seamless project execution.Review, interpret, and update...

  • Project Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Hamilton Barnes Associates Limited Full time

    Unlock Your Potential in Telecommunications EngineeringAre you looking to take your engineering career to the next level? We have an exciting opportunity for a Project Engineer to join our team at Hamilton Barnes Associates Limited.About the Role:This is a unique chance to gain invaluable experience in engineering design and project coordination within the...

  • Project Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Hamilton Barnes Associates Limited Full time

    Unlock Your Potential in Telecommunications EngineeringAre you looking to take your engineering career to the next level? We have an exciting opportunity for a Project Engineer to join our team at Hamilton Barnes Associates Limited.About the Role:This is a unique chance to gain invaluable experience in engineering design and project coordination within the...

  • Project Coordinator

    2 months ago

    Montreal, Quebec, Canada Collabera Full time

    Collabera is a leading Information Technology (IT) staffing firm with a strong global presence. Our company supports clients with a robust recruitment model and a commitment to their success.Key ResponsibilitiesProject Coordination:• Coordinate internal projects and resources, distribute workloads effectively.• Plan and facilitate technical meetings,...

  • Project Coordinator

    2 months ago

    Montreal, Quebec, Canada Collabera Full time

    Collabera is a leading Information Technology (IT) staffing firm with a strong global presence. Our company supports clients with a robust recruitment model and a commitment to their success.Key ResponsibilitiesProject Coordination:• Coordinate internal projects and resources, distribute workloads effectively.• Plan and facilitate technical meetings,...

  • Project Coordinator

    4 weeks ago

    Montreal, Quebec, Canada TV2 Consulting Full time

    {"Requirements": "Key ResponsibilitiesAssist Project Manager(s) in coordinating, planning, communicating and executing core project components.Prepare communications, progress reports and meeting agendas and minutes.Work with complex data in Excel tables.Manage project scheduling, including action item tracking, financial updates and tracking, and filing and...

  • Project Coordinator

    4 weeks ago

    Montreal, Quebec, Canada TV2 Consulting Full time

    {"Requirements": "Key ResponsibilitiesAssist Project Manager(s) in coordinating, planning, communicating and executing core project components.Prepare communications, progress reports and meeting agendas and minutes.Work with complex data in Excel tables.Manage project scheduling, including action item tracking, financial updates and tracking, and filing and...

  • Project Coordinator

    3 weeks ago

    Montreal, Quebec, Canada beBee Professionals Full time

    Project Planner RoleWe are seeking a skilled Project Planner to develop and manage project plans, coordinate resources, and ensure timely and budget-friendly project completion.Key responsibilities include: Developing and managing project plans Coordinating resources and ensuring timely completion Maintaining budget and ensuring cost-effectivenessThe ideal...

  • Project Coordinator

    3 weeks ago

    Montreal, Quebec, Canada Pomerleau Full time

    Project Support RoleWe are seeking a highly organized and detail-oriented individual to support our project teams with administrative tasks. As a Project Coordinator at Pomerleau, you will play a key role in maintaining project documentation, meeting schedules, and coordinating project resources.Key ResponsibilitiesAssist project teams with coordination and...

  • Project Coordinator

    1 month ago

    Montreal, Quebec, Canada Collabera Full time

    Job SummaryCollabera is a leading IT staffing firm with a strong recruitment model and a commitment to client success. We are seeking a skilled Project Manager to join our team.Key ResponsibilitiesCoordinate internal projects and resources, ensuring efficient workload distribution.Plan and facilitate technical meetings, capturing meeting minutes and action...

  • Project Coordinator

    1 month ago

    Montreal, Quebec, Canada Collabera Full time

    Job SummaryCollabera is a leading IT staffing firm with a strong recruitment model and a commitment to client success. We are seeking a skilled Project Manager to join our team.Key ResponsibilitiesCoordinate internal projects and resources, ensuring efficient workload distribution.Plan and facilitate technical meetings, capturing meeting minutes and action...

  • Project Coordinator

    3 weeks ago

    Montreal, Quebec, Canada Itvjob Full time

    Project Coordinator OpportunityWe're a community of builders committed to building better communities. As a Project Coordinator, you'll play a key role in ensuring the success of our projects.ResponsibilitiesAssist the project manager and superintendent with overall project performance, including cost, schedule, safety, and quality.Coordinate construction...

  • Project Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Polygon Restoration Full time

    Polygon Restoration is seeking a highly organized and detail-oriented Project Administrator to support our team. As a key member of our team, you will be responsible for ensuring the smooth execution of projects, coordinating resources, and maintaining stakeholder communication.Key Responsibilities:Coordinate project data and ensure accuracyCommunicate...

  • Project Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Polygon Restoration Full time

    Polygon Restoration is seeking a highly organized and detail-oriented Project Administrator to support our team. As a key member of our team, you will be responsible for ensuring the smooth execution of projects, coordinating resources, and maintaining stakeholder communication.Key Responsibilities:Coordinate project data and ensure accuracyCommunicate...

  • Project Coordinator

    4 weeks ago

    Montreal, Quebec, Canada Guillevin International Full time

    Project Coordinator Job DescriptionGuillevin International is seeking a highly skilled Project Coordinator to join our team. As a Project Coordinator, you will play a key role in ensuring the successful execution of projects from start to finish.Key Responsibilities:Provide accurate estimates and work with key suppliers and internal associates to deliver the...