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Facilities Management Program Planner

2 months ago


Burnaby, British Columbia, Canada City of Burnaby Full time
Job Summary

The City of Burnaby is seeking a highly skilled Facilities Management Program Planner to join our team. As a key member of our facilities management team, you will be responsible for developing, maintaining, and implementing the City's facilities maintenance program.

Key Responsibilities
  • Develop and implement preventive maintenance and repair programs for all City building structures, fixtures, and ancillary equipment.
  • Prepare facility condition assessments and preventive maintenance schedules through site inspections and audits, investigation, research, and analysis.
  • Prepare requests for proposals (RFP) and requests for quotes (RFQ) and provide to Purchasing staff for the bid process.
  • Review and evaluate submissions and recommend hiring of consultants and contractors and oversee their work.
  • Prepare long-term life cycle cost analyses for key building components and make recommendations on capital replacement schedules for budget planning purposes.
  • Research and compile information related to costing and facility use changes.
  • Receive, log, track, and compile capital requests from city departments.
  • Track the progress of projects carried out by other staff and/or contractors.
  • Draft design sketches and layouts.
  • Research and estimate material and labor costs.
  • Prepare and distribute scope of work documentation while approving or rejecting completed work and authorizing payments.
  • Liaise, collaborate, and consult with facility management colleagues, users, and managers in the development of future improvement programs and schedules.
  • Establish and maintain effective working relationships with staff and external contacts.
  • Develop, prepare, and maintain a variety of records, reports, and databases related to the work.
Qualifications
  • Diploma program in building or architectural technology, including or supplemented by related courses, plus sound related experience, or an equivalent combination of training and experience.
  • Thorough knowledge of the preventive maintenance program, methods, materials, and equipment related to building structures, fixtures, and ancillary equipment.
  • Knowledge of the bylaws, codes, and regulations related to buildings and ancillary equipment and of departmental policies and procedures applicable to the work performed.
  • Considerable knowledge of the methods, practices, and materials used in construction of facilities, and costing methods and procedures applicable to building and support system maintenance, repair, renovation, and alteration.
  • Knowledge of facility condition assessment guidelines and standards and of engineering drafting methods and practices.
  • Working knowledge of the methods and procedures used in preparing specifications.
  • Ability to inspect all City buildings and ancillary equipment for signs of deterioration.
  • Ability to prepare, monitor, and control project, operating budgets, time, and material requirements, along with the costs for preventive maintenance and repair of all City buildings and ancillary equipment.
  • Experience with Asset Management Software (VFA) and CMMS (Computerized Maintenance Management Systems).
  • Ability to establish and maintain effective working relationships with a variety of internal and external contacts and to provide advice, information, and recommendations to same.
  • Maintain records, reports, correspondence, and various other material related to the work.
  • Driver's Licence of British Columbia is required.