Corporate Legal Administrator

4 weeks ago

Mississauga, Ontario, Canada CB Canada Full time

About the Role

CB Canada is seeking a highly skilled Corporate Legal Administrator to join our team in Mississauga, Ontario. As a key member of our Legal Group, you will provide general and legal administrative support to our team, ensuring the smooth operation of our legal functions.

Key Responsibilities

  • Provide high-level support to our legal team in contract drafting, editing, and formatting.
  • Manage legal transaction documents, including drafting, preparing, and proofreading contracts and other legal documents.
  • Maintain and organize files and precedent systems, both electronic and hard copy, aligned to our protocols for document retention.
  • Prepare and update cheque requisitions and expense reports as required.
  • Coordinate and assist with obtaining corporate signatures on various documents for internal team members and external clients.
  • Manage all aspects of contract administration, including preparation of agreement summaries and contract distribution.
  • Assist with project coordination for various global legal team initiatives.
  • Active calendar, email management, and expense reporting for 2 Legal executives.

Requirements

  • Post-secondary program in business/legal administration, with a Legal Administration and/or Law Clerk Diploma preferred.
  • 2-4+ years of experience working in a legal environment with a working knowledge of corporate law, with preference given to previous experience gained within a large law firm environment.
  • Ability to multi-task and work on a wide range of legal matters, using sound judgment.
  • Experience in managing multiple contract drafts, revisions of contracts, with numerous stakeholders and the need for high attention to detail.
  • Proven ability in using comparison software, where process improvement and efficiency gains have been identified and implemented.
  • Maintenance of efficient and highly organized paper and electronic filing systems, with experience implementing a files management system valued.
  • Proven 'life-long learner' – where initiative has been shown to develop new ways of working and helping to evolve efficiencies/systems for the department.
  • High-level accountability, drive, and initiative to take on contract process, with minimal oversight.
  • Advanced knowledge of Microsoft Outlook (Outlook, Word, Excel, and PowerPoint).
  • Knowledge of SAP Ariba Contract Management or other contract management solution is an asset.

Additional Assets

  • Exceptional attention to detail, having worked in a fast-paced environment where multiple stakeholders were managed.
  • Excellent verbal and written communication skills, with the ability to effectively assist the team in working efficiently and highlighting key data points.
  • Ability to use discretion and maintain strict confidentiality.
  • High sense of urgency and excellent organizational skills to manage multiple tasks from multiple sources and meet required deadlines.
  • Commitment to professionalism, integrity, collegiality, and the ability to build productive relationships.
  • Comfortable in a creative environment of continuous learning with on-going opportunities for growth and self-learning.
  • Shown a mindset of process improvement, where they have been involved with the implementation of new systems/processes to assist with the efficient workflow of their department.
  • Must be independent, self-directed, and able to work with minimal supervision.
  • Must be flexible in order to respond quickly and positively to shifting demands and opportunities.

About CB Canada

CB Canada is proud to be an equal opportunity employer. We are committed to creating a culture built on respect, recognizing the unique talents of everyone on our team. We support unity, acceptance, and equal rights for all. Diversity and inclusion among our employees are critical to our success as a global company.

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