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Administrative Assistant

2 months ago

St John's, Newfoundland and Labrador, Canada Horizon Maritime Full time

About Miawpukek Horizon Maritime Services

At Miawpukek Horizon Maritime Services, we are committed to maximizing Indigenous participation in Canada's Blue Economy. Our mission is to create a new era in maritime services by integrating Indigenous knowledge and prioritizing sustainability and innovation within our workforce and operations.

Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to join our team at Miawpukek Horizon Maritime Services. As an Administrative Assistant, you will play a critical role in supporting our senior leadership team and ensuring the smooth operation of our administrative functions.

Key Responsibilities

  • Manage the schedules and calendars of senior executives, including planning and coordinating meetings, events, and travel arrangements.
  • Provide complex calendar management, including planning, organizing, and coordinating meetings, conference calls, and events.
  • Manage senior executives' travel logistics and activities, including accommodations and transportation.
  • Provide administrative and office support, including typing, dictation, spreadsheet creation, faxing, and maintenance of online filing systems and contacts databases.
  • Maintain professionalism and strict confidentiality with all materials internally and externally.
  • Organize team communications and plan events, both internal and off-site.
  • General office management, including scheduling board rooms, video conferencing, arranging catering, expenses, maintaining office equipment, and supervising and coordinating office duties.

Requirements

  • 3+ years of experience in a similar capacity supporting multiple managers and team members.
  • Completion of post-secondary office/business administration certification or equivalent.
  • Excellent written and verbal communication skills.
  • Strong time-management, organizational, and multi-tasking skills.
  • Service-oriented with sound personal and professional judgment.
  • Proficient with office productivity tools (including MS Office Suite) and an aptitude for learning new software and systems.
  • Ability to take initiative and problem-solve.
  • Solid attention to detail.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality and discretion.
  • Marine industry experience considered an asset.
  • Willingness to travel on occasion, as needed.

What We Offer

We offer a competitive salary and benefits package, including free on-site parking downtown. This is a full-time permanent role, and the successful candidate will be based in-office Monday to Friday from 8:30-4:30 daily, with some option for flexible/hybrid work.