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Aircraft Records Administrator and Coordinator

1 week ago

Dorval, Quebec, Canada Top Aces Full time

About Us:

Top Aces is a world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC) training. Founded in 2000 by three former Royal Canadian Air Force (RCAF) CF-18 fighter pilots, we pride ourselves on our unblemished safety record, having flown an industry-leading 130,000+ hours of operational training without accident in support of customers worldwide.

Our Vision:

We strive to be the most trusted provider of innovative defense training solutions, continuously elevating standards in an industry where 'Experience Matters.' This commitment to innovation and technology ensures we remain adaptable, training allied militaries to succeed against evolving threats.

Job Responsibilities:

  • Manage the company's technical records, ensuring compliance with regulatory requirements
  • Oversee the Technical Records SharePoint site, ensuring timely reminders for document expirations and updates
  • Organize and maintain G-counter slips and update ROD formulas in Ramco for fatigue analysis
  • Track and review ELTs and PLBs for all company-owned aircraft in RAMCO
  • Assist the Airworthiness Manager with new aircraft importations for submission to Transport Canada
  • File AAIRs with Transport Canada and maintain copies on the Department's Technical Records SharePoint site
  • Track and monitor Certificates of Conformance related to aircraft parts and ensure paperwork is uploaded in the RAMCO system
  • Conduct research and investigations on behalf of management/technicians of technical records and related data for information, accuracy, and compliance
  • Manage and update the department's Technical Records site for all Top Aces aircraft, ensuring accurate, current documentation and preserving historical data

Requirements:

  • Education in Records Management, Library, Information or Archival Studies, an asset
  • Strong organizational skills including attention to detail and ability to meet deadlines
  • Ability to rigorously apply, follow and maintain rules, regulatory requirements, procedures, and processes
  • Strong MS Office Skills
  • Experience with SharePoint, RAMCO and AMS (Aircraft Management System), an asset
  • Valid driver's license and vehicle, an asset