Curriculum and Graduation Advising Specialist

4 weeks ago

Toronto, Ontario, Canada Douglas College Full time

About the Role

The Curriculum and Graduation Advising Specialist plays a critical role in ensuring the accuracy and integrity of Douglas College credentials. Reporting to the Assistant Registrar, Curriculum and Graduation, this position is responsible for encoding College credential requirements, providing problem analysis and resolutions for faculties and students, and supporting student success by ensuring program requirements are accurately represented in the degree audit system.

This position requires a thorough understanding of Douglas College curriculum, program/credential requirements, policies, program/curriculum governance, and the maintenance of the complex degree audit system (e.g., myPath, CAPP) used by students, Academic Advisors, and faculty. The incumbent is also responsible for maintaining up-to-date course information in the Student Information System and on the College website, submitting course articulations through the BC Council on Admissions and Transfer (BCCAT), and administering and evaluating applications for graduation.

Key Responsibilities

  1. Curriculum and Graduation Support
  • Advises program areas and course designers on course numbering, prerequisite and co-requisite logic, equivalents, and other aspects.
  • Updates and maintains all accurate academic course data (e.g., credits, prerequisites) in Banner, including setup of new courses, revisions to existing courses, and the withdrawal of courses.
  • Analyzes prerequisite combinations using Boolean logic and enters prerequisites and co-requisites in Banner to ensure proper compliance at registration.
  • Reviews Education Council meeting minutes to ensure all curriculum guidelines have been approved by Education Council and are complete and implemented.
Graduation and Convocation Support
  • Evaluates graduation applications for Douglas College credentials according to established Education Council-approved program requirements.
  • Updates and maintains accurate information pertaining to graduation requests and assessments in Banner.
  • Determines whether International students are eligible for Work Permit letters adhering to tight deadlines.
  • Produces all levels of College credentials (e.g., academic, Continuing Education, Partnership Programs) ensuring accuracy of program and student name.
Event Planning and Coordination
  • Determines an optimal graduation ceremony schedule based on site capacity and departmental requests where possible.
  • Publishes the graduation schedule on the College website using Sitecore/CMS and includes relevant instructions and information.
  • Collects monies for late graduation fees or backdated credentials.
  • Refunds or waives fees when appropriate.

Requirements

  • Undergraduate degree from a recognized post-secondary institution.
  • Minimum of two years related work experience in a related field at a recognized post-secondary institution.
  • Knowledge of post-secondary policy and procedures, programs, graduation, transfer credit, and a range of registrarial processes.
  • Experience with basic computer programming languages to encode program requirements in the Degree Audit system.
  • Experience working with a degree audit system such as Degree Works and Banner.

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