Event Coordinator

3 weeks ago

Richmond Hill, Ontario, Canada LUSSO LUXURY LTD. Full time
Event Coordinator Job Description

LUSO LUXURY LTD. is seeking a skilled Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning and executing conferences, meetings, and special events. Your duties will include promoting conference and meeting services, inspecting and selecting sites, developing marketing and communication plans, and arranging for hospitality services and technical equipment.

Key Responsibilities:
  • Promote conference and meeting services or special events
  • Inspect and select sites
  • Develop marketing and communication plans
  • Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
  • Arrange for production or purchase of promotional products
  • Assist in budget preparation
  • Assist in site selection and attend to related details
  • Co-ordinate and monitor conference and meeting activities and attend to related details
  • Co-ordinate media services
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Confirm and co-ordinate speakers
  • Implement registration systems
  • Implement social programs, food and beverage, transportation, and other services
  • Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
  • Plan and arrange for accommodation and transportation services
  • Plan and arrange for trade shows and exhibits
  • Plan schedules, goals and objectives
  • Develop registration systems and information materials
  • Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
  • Research and design special events programs
  • Plan for VIP arrangements
  • Book facilities for office personnel
  • Plan for social events and guest programs
  • Develop policies and procedures and attend to other management responsibilities
  • Manage Event Logistics
  • Plan and oversee Webinars
  • Develop and implement business plansRequirements:
    • MS Office
    • MS Outlook
    • Attention to detail
    • Work Term: Permanent
    • Work Language: English
    • Hours: 32.5 hours per week

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