Administrative Supervisor

Job Title: Administrative Supervisor

Job Summary: We are seeking an experienced Administrative Supervisor to join our team at Cheticamp Boatbuilders Ltd. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.

Key Responsibilities:

• Implement new administrative procedures to improve efficiency and productivity
• Review and evaluate existing administrative procedures to identify areas for improvement
• Delegate work to office support staff to ensure tasks are completed efficiently
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of the establishment, including data entry and report preparation
• Co-ordinate and plan for office services, such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
• Assist in the preparation of the operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals, and correspondence
• Perform data entry and maintain accurate records
• Train staff on new procedures and policies
• Oversee and co-ordinate office administrative procedures to ensure smooth operation
• Resolve conflict situations and maintain a positive work environment
• Monitor and evaluate the effectiveness of administrative procedures and make recommendations for improvement
• Oversee payroll administration and plan and control budget and expenditures

Requirements:

• Secondary (high) school graduation certificate
• 2 years to less than 3 years of experience in an administrative role
• Equivalent experience may be considered
• Ability to work independently and as part of a team
• Attention to detail and organizational skills
• Ability to multitask and prioritize tasks
• Excellent communication and interpersonal skills
• Reliability and integrity

Work Conditions and Physical Capabilities:

• Ability to work in a fast-paced office environment
• Ability to lift up to 25 kg
• Ability to sit for long periods of time

Personal Suitability:

• Efficient interpersonal skills
• Excellent oral and written communication skills
• Organized and reliable
• Ability to multitask and prioritize tasks
• Time management skills
• Integrity

Screening Questions:

• Are you currently legally able to work in Canada?
• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week