Senior Administrator, Government Relations Expert

4 weeks ago

Toronto, Ontario, Canada Ontario Medical Association Full time
Job Summary

The Ontario Medical Association (OMA) is seeking a highly skilled Senior Administrator, Government Relations to join our team. As a key member of our government relations and advocacy team, you will play a critical role in supporting the implementation of our plans to influence key decision-makers in government and stakeholders through effective advocacy.

Key Responsibilities
  • Coordinating with external offices and internal staff to arrange meetings between the OMA and MPPs, political staff, political party officials, ministry officials, and decision-makers, stakeholders, physicians, and physician leaders.
  • Providing general administrative support to the government relations team, including initiating routine and non-routine correspondence, maintaining meeting calendars, and arranging travel schedules and reservations.
  • Developing and/or reviewing briefing notes and presentations to support external and internal meetings.
  • Note-taking at internal and external meetings, including with elected officials.
  • Coordinating internal cross-functional meeting logistics.
  • Supporting all activities related to the execution of the OMA government relations and advocacy strategy, including but not limited to MPP and political party outreach and tracking, drafting newsletters, organizing small and major events.
  • Maintaining and developing contact management systems, including lists of OMA physician healthcare advocates, stakeholders, and other supporters, and designing basic analytic dashboards.
  • Assisting the government relations and advocacy team with monitoring, analysis, and summaries of relevant legislation, regulations, and policy announcements.
  • Providing support in reporting to senior executives and the OMA Board on government relations activities and metrics.
  • Providing support and project management as needed to the government relations and advocacy team in day-to-day activities, research projects, and overall team organization.
  • Processing honoraria for physician members participating in government relations and advocacy meetings and events.
  • Acting as a member of the Administrative Professionals Forum.

Requirements
  • Degree in Political Science, Communications, and/or community college programs in public affairs or equivalent.
  • 3-4 years of administrative experience.
  • Experience working at Queen's Park for an MPP or Minister or volunteering for a political campaign is an asset.
  • Superior organizational and time management skills to deal with multiple tasks across different activities.
  • Excellent written skills with superior attention to detail, including the ability to draft documents and review and edit the materials of team members.
  • Strong interest and knowledge of Ontario politics and the political process.
  • Knowledge of the healthcare policy and stakeholder environment is an asset.
  • Strong technical skills in Microsoft Office, including PowerPoint, Excel, and Word.
  • Working skills in Smartsheet are an asset.

What We Offer
  • A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviors.
  • A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members, and the healthcare system.
  • An organization committed to the equity, diversity, and inclusion principles of humility, accountability, collaboration, courage, and integrity.
  • A commitment to growth and development through paid professional development and continuous in-house learning.
  • A friendly and flexible hybrid work environment.
  • Competitive salary and bonus program.
  • Exceptional group benefits package, including a spending account and a robust wellness program.
  • An organization recognized as a leader for four consecutive years.

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