Administrative Coordinator

2 months ago

Municipal District of Rocky View No, Canada SOUTH WEST BULK EXPRESS INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SOUTH WEST BULK EXPRESS INC. as an Administrative Coordinator.

Key Responsibilities
  • Policy and Procedure Management

Develop and implement policies and procedures to ensure efficient operations.

Meeting and Event Support

Record and prepare minutes of meetings, seminars, and conferences, and ensure accurate documentation.

Calendar Management

Schedule and confirm appointments, and maintain a calendar of important events.

Contract Management

Manage contracts, agreements, and other documents related to business operations.

Communication and Customer Service

Answer telephone calls, relay messages, and provide excellent customer service to internal and external stakeholders.

Data Management

Compile data, statistics, and other information to support business decisions.

Supply Chain Management

Order office supplies, maintain inventory, and ensure timely delivery of essential materials.

Payroll Administration

Oversee payroll administration, including processing payments and managing employee records.

Travel Arrangements

Arrange travel, itineraries, and make reservations as needed.

Front Desk Reception

Greet visitors, direct them to contacts or service areas, and maintain a welcoming atmosphere.

Information Management

Set up and maintain manual and computerized information filing systems, and perform data entry tasks.

Project Coordination

Assign, coordinate, and review projects and programs to ensure timely completion.

Operational Management

Plan, organize, direct, control, and evaluate daily operations to ensure efficiency and effectiveness.

Computer and Technology Requirements
  • Microsoft Office Suite

Proficiency in MS Excel, MS Word, and MS Office is required.

Work Environment
  • Work Schedule

30-35 hours per week, with a permanent work term.

Work Language

English is the primary language of communication.

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