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Administrative Operations Coordinator

1 week ago

Toronto, Ontario, Canada Intello Technologies Inc. Full time

The Paralegal role at Intello Technologies Inc. offers an exciting opportunity for a detail-oriented and organized professional to join our team. As a Paralegal, you will be responsible for providing administrative and legal support services to ensure the smooth operation of our team.

Your primary responsibilities will include reviewing contracts, preparing contract amendments, and negotiating confidentiality agreements to ensure they align with company standards and protect our legal and business interests. You will also identify non-standard contract provisions and escalate as needed, track restrictive covenants and data privacy obligations to ensure compliance with contracts and applicable laws, review marketing material to ensure legal and regulatory compliance, conduct legal research and summarize findings to assist decision-making, and review and assign legal matters as they are submitted.

You will also be responsible for managing the Vice-President's calendar, travel arrangements, and follow-ups to keep everything running smoothly, preparing meeting materials, presentations, and reports as required, overseeing corporate expenses, ensuring accuracy and timely approvals, providing occasional administrative support for urgent matters outside regular hours if necessary, and enhancing productivity through expert document preparation and tools like Adobe Pro and Google Workspace.

To excel in this role, you should have 2+ years of experience as a Paralegal or equivalent experience as a Legal Assistant or Law Clerk, a collaborative client-focused attitude with a passion for process improvement and continuous learning, experience in contract law, policy development, and due diligence, exceptional organizational prioritization and time management abilities, outstanding communication and relationship-building skills, strong judgment and confidentiality in handling sensitive matters, proactive problem-solving and adaptability in a dynamic environment, and advanced proficiency in Microsoft Office, Google Workspace, and a willingness to learn other tools required to carry out the position.