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Senior Administrator

1 week ago

Burnaby, British Columbia, Canada Verathon Full time

We are a reputable organization seeking an experienced Senior Administrative Assistant to join our established office team. This part-time position will assist us with administrative and accounting functions.

About the Company

We are a private family real estate office operating in Vancouver for almost 100 years. We have successful real estate investments in British Columbia, Alberta, and Seattle and we actively pursue direct real estate and joint venture development opportunities.

Job Description

  • We are seeking a tenured Senior Administrative Assistant on a part-time basis (approximately 20 hours/week) for a 3-month contract, with the chance to extend or be converted into a permanent position. This newly created role will report directly to the Controller / Corporate Secretary and will mainly assist in administrative, accounting, and reporting functions.
  • The ideal candidate will be responsible for organizing incoming and outgoing mail, managing office supplies, assisting in compilation of Board Report packages, assisting with travel arrangements, managing various invites and meeting requests, assisting with daily banking, setting up wire transfers and payments, assisting with Accounts Payable, completing bank reconciliations, completing monthly journal entries and GST reconciliation and filing, and assisting with compiling information for annual audits, annual insurance renewal process, and annual reporting to lenders.

Required Skills and Qualifications

  • We are looking for an organized, efficient, mature, responsible, and competent professional with 3+ years of Senior Administration experience.
  • The ideal candidate will have 3-4 years of Senior Administration and/or Executive Assistant experience, 2+ years of basic accounting experience, skilled in Accounts Payable, general journal entries, and basic reconciliations.
  • They will also be tech-savvy and experienced MS Office Suite user, specifically MS Outlook, Word, and Excel.
  • Comfortable using accounting software, managing back-ups, and coordinating with IT providers as necessary.
  • Strong written and verbal communication skills.
  • Detail-oriented, adaptable, and excellent at juggling multiple priorities.

Benefits

Our office building amenities include a gym/fitness room and bike lockers which you will be able to use.

How to Apply

If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume in Word format.