Administrative Professional

1 week ago

Pembroke, Canada Ontario Public Service Full time
Job Title: Administrative Professional - Permanent Role

About the Role:
We are seeking a skilled and experienced Administrative Professional to join our team at the Ontario Public Service. As an Administrative Professional, you will be responsible for providing administrative support to our district supervisors and teams.

Key Responsibilities:
• Provide a range of administrative services including arranging meetings, composing routine correspondence, receiving and preparing outgoing mail, producing approvals/permits/licences, logistical support, and maintaining office supplies and equipment.
• Contribute to the organization and maintenance of district electronic and paper filing systems under the Ontario Public Service Information Management guidelines.
• Provide front-line customer and client services to internal and external clients.
• Assist in the district financial process by receiving revenue, preparing receipts, making bank deposits, entering data, identifying and resolving errors, and processing requests for cash float and maintaining district financial records.

Requirements:
• Demonstrated experience with office administrative duties such as manual and automated filing, purchasing, revenue collection procedures, assets management, tracking correspondence/projects, arranging meetings/travel, maintaining supplies and office equipment.
• Demonstrated proficiency with computers and software programs such as word-processing, database, electronic mail, internet, spreadsheet, and financial and revenue applications to format and prepare correspondence and reports, input and retrieve data, and maintain computerized records.
• Ability to schedule and organize meetings, training sessions, seminars, and workshops using effective time management skills to ensure deadlines are met.
• Ability to convey information, respond to inquiries, resolve complaints and issues using tact and diplomacy with clients, the general public, and staff.
• Ability to compose and proofread general correspondence while maintaining a high level of confidentiality.
• Ability to determine the nature and urgency of matters, inquiries, and processes, prioritize, action, or refer accordingly, identify and resolve discrepancies in reports and financial data, interpret and apply relevant policies, procedures, directives, guidelines, regulations, and/or statutes.

What We Offer:
• A competitive salary range of $26.92 - $31.31 per hour (based on location).
• Opportunities for professional growth and development within the Ontario Public Service.
• A dynamic and inclusive work environment that values diversity, equity, and inclusion.
• Comprehensive benefits package, including health, dental, and vision insurance, as well as access to a Employee Assistance Program.
• Opportunity to work in a permanent role with the Ontario Public Service.

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