Executive Coordinator to the CEO and Board of Directors
6 days ago
About the Role
The Southlake Regional Health Centre is seeking an experienced Executive Coordinator to provide administrative support to the President and CEO, Board of Directors, and senior leadership team. This is a key role that requires a high level of discretion, organization, and communication skills.
Key Responsibilities
- Coordinate and support meetings for the President and CEO, Board of Directors, and senior leadership team, including preparation of agendas, recording of minutes, and follow-up on action items.
- Manage the President and CEO's calendar of appointments and commitments.
- Prepare and submit expense reports for the President and CEO.
- Coordinate conference and travel activities for the President and CEO, Board of Directors, and senior leadership team.
- Coordinate and delegate all incoming and outgoing correspondence and information, ensuring responses are prepared in a timely manner.
- Provide administrative support to the senior leadership team as required.
- Act as the front-line contact for the senior leadership team.
- Lead the Executive Coordinator team within the Administration office, training, developing, and mentoring as needed.
- Develop and implement effective administrative procedures to ensure the efficient operation of the office.
- Act as a role model within the organization with regards to document management and computer program expertise.
- Respond to internal and external inquiries with confidence.
- Use tact and discretion when dealing with internal and external contacts at all levels.
- Establish and maintain effective liaison with directors, managers, physicians, and staff throughout the hospital.
- Provide guidance and support to staff and others making presentations to the Board of Directors.
- Develop a system for and manage the flow of information and documents in the Senior Administrative office.
- Use considerable judgment with respect to issues that can be handled independently or may require the attention of the President and CEO.
- Use discretion and judgment to manage shifting priorities.
- Deal with the unpredictability associated with deadlines, interruptions, distractions, and fluctuations in workload.
- Responsible for an extensive workload dealing with all aspects of the role of the President and CEO as well as the Board of Directors.
- Plan own work schedule and prioritize workload within established deadlines.
- Manage a large volume of tasks without losing sight of details while maintaining an awareness of priorities.
- Ensure compliments and complaints are recorded and processed appropriately through the patient relations department.
- Assist with all aspects related to the Board of Directors, including coordinating meetings, assisting with the planning and coordination of the Annual General Meeting, Board Orientation, Board Retreat, and Strategic Planning sessions.
- Assist the Nominating Sub-Committee in all aspects of Board recruitment, Board election, and re-election process, appointment of officers, etc.
- Act as Administrative Lead for the Governance and People Committee and Nominating Sub-Committee.
- Assist with all onboarding activities for new Board members.
- Prepare and submit all Board Member expense reports and reports related to the Broader Public Sector Accountability Act (BPSAA).
- Manage the Board Evaluation Process, including assessments of Board Meetings, the Board, the Board Chair, the Board Vice Chair, Individual Board Members, and Board committee Chairs.
- Maintain official Minute Binders for the Board.
- Provide administrative support to the Board Chair and Vice Chair as required.
Requirements
- Minimum five years of senior experience and skills in an office environment.
- Demonstrated knowledge of office administration skills.
- Excellent issues management and relationship building skills.
- Thorough knowledge of office procedures.
- Excellent working knowledge of Windows, word processing, spreadsheets, and email programs.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills and ability to interact well with all levels of staff and the community.
- Excellent organizational and time management skills to adapt to continually changing priorities.
- Demonstrated ability to meet goals and objectives within specified time frames.
- Demonstrated ability to work in a fast-paced environment with multiple demands at a time.
- Excellent analytical and problem-solving skills.
- Demonstrated ability to work independently and use good judgment, and as a team member.
Education
- University degree in Business Administration or equivalent.
- Five years' experience as an Executive Assistant in a healthcare setting preferred.
- Knowledge of relevant legislation and regulations of government and ministry directives and guidelines preferred.
- Previous Board of Director experience preferred.
-
Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeAbout the RoleThe Southlake Regional Health Centre is seeking an experienced Executive Coordinator to provide administrative support to the President and CEO, Board of Directors, and senior leadership team. This is a key role that requires a high level of discretion, organizational skills, and attention to detail.Key ResponsibilitiesCoordinate and support...
-
Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeAbout the RoleThe Southlake Regional Health Centre is seeking an experienced Executive Coordinator to provide administrative support to the President and CEO, Board of Directors, and senior leadership team. This is a key role that requires a high level of discretion, organization, and communication skills.Key ResponsibilitiesCoordinate and support meetings...
-
Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeAbout the RoleThe Southlake Regional Health Centre is seeking an experienced Executive Coordinator to provide administrative support to the President and CEO, Board of Directors, and senior leadership team. This is a key role that requires exceptional organizational and communication skills, as well as the ability to work in a fast-paced environment.Key...
-
Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeAbout the RoleThe Southlake Regional Health Centre is seeking an experienced Executive Coordinator to provide administrative support to the President and CEO, Board of Directors, and senior leadership team. This is a key role that requires a high level of discretion, organizational skills, and attention to detail.Key ResponsibilitiesCoordinate and support...
-
Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeAbout the RoleThe Southlake Regional Health Centre is seeking an experienced Executive Coordinator to provide administrative support to the President and CEO, Board of Directors, and senior leadership team. This is a key role that requires exceptional organizational and communication skills, as well as the ability to work in a fast-paced environment.Key...
-
Chief Executive Officer
4 weeks ago
Newmarket, Ontario, Canada The MEARIE Group Full timeChief Executive Officer (CEO)NT Power is a prominent electricity distribution entity catering to nearly 50,000 clients across various municipalities. As a joint venture between local governments, NT Power operates from its headquarters, ensuring a strong presence in the regions it serves. The organization is on the lookout for a visionary President & Chief...
-
Chief Executive Officer
4 weeks ago
Newmarket, Ontario, Canada The MEARIE Group Full timeChief Executive Officer (CEO)NT Power is a prominent local electricity distribution entity catering to nearly 50,000 clients across various communities. As a collaborative venture between the Municipalities of Newmarket and Tay, NT Power operates from its headquarters in Newmarket, Ontario, with an additional facility in Midland, Ontario, ensuring a broad...
-
Utility Executive
4 weeks ago
Newmarket, Ontario, Canada The MEARIE Group Full timeChief Executive Officer (CEO)NT Power operates as a local electricity distribution entity, catering to nearly 50,000 clients across various communities. This organization is a joint venture between the Municipalities of Newmarket and Tay, with its main office situated in Newmarket, Ontario, complemented by an additional location in Midland, Ontario, thereby...
-
President & Chief Executive Officer - NT Power
4 weeks ago
Newmarket, Ontario, Canada The MEARIE Group Full timeChief Executive Officer (CEO)The MEARIE Group is seeking a visionary leader to serve as the President & Chief Executive Officer of NT Power, a prominent electricity distribution entity catering to nearly 50,000 clients across various municipalities. With its headquarters in Newmarket, Ontario, and an additional office in Midland, this organization is...
-
Utility Executive Leader
4 weeks ago
Newmarket, Ontario, Canada The MEARIE Group Full timeChief Executive Officer (CEO)NT Power is a prominent local electricity distribution entity catering to nearly 50,000 clients across Newmarket, Tay, and Midland. Co-owned by the Municipalities of Newmarket and Tay, NT Power operates from its headquarters in Newmarket, Ontario, complemented by an additional office in Midland, Ontario, ensuring a broad...
-
Chief Executive Officer
6 days ago
Newmarket, Ontario, Canada The MEARIE Group Full timeAbout the Role:The MEARIE Group is seeking a highly experienced and visionary President & Chief Executive Officer (CEO) to lead our utility sector operations. As the CEO, you will be responsible for driving the company's vision, strategy, and overall direction, ensuring the successful execution of our business objectives.Key Responsibilities:Develop and...
-
Chief Executive Officer
6 days ago
Newmarket, Ontario, Canada The MEARIE Group Full timeAbout the Role:The MEARIE Group is seeking a highly experienced and visionary President & Chief Executive Officer (CEO) to lead our utility sector operations. As the CEO, you will be responsible for driving the company's vision, strategy, and overall direction, ensuring the successful execution of our business objectives.Key Responsibilities:Develop and...
-
Chief Executive Officer
4 weeks ago
Newmarket, Ontario, Canada The MEARIE Group Full timePosition Overview: The MEARIE Group is seeking a dynamic and visionary Chief Executive Officer to lead our organization through a significant transformation in the energy sector. About Us: As a prominent entity in the electricity distribution landscape, we serve a diverse customer base and are committed to enhancing the communities we operate in. Key...
-
Newmarket, Ontario, Canada The MEARIE Group Full timeAbout The MEARIE GroupThe MEARIE Group is a leading organization in the energy sector, dedicated to delivering innovative solutions to meet evolving customer expectations and shareholder objectives. As a forward-thinking company, we are seeking a seasoned executive to lead our utility through an unprecedented industry transformation.Key...
-
Newmarket, Ontario, Canada The MEARIE Group Full timeAbout The MEARIE GroupThe MEARIE Group is a leading organization in the energy sector, dedicated to delivering innovative solutions to meet evolving customer expectations and shareholder objectives. As a forward-thinking company, we are seeking a seasoned executive to lead our utility through an unprecedented industry transformation.Key...
-
Newmarket, Ontario, Canada The MEARIE Group Full timeAbout The MEARIE GroupThe MEARIE Group is a leading organization in the energy sector, dedicated to delivering innovative solutions for a sustainable future. As a forward-thinking company, we are seeking a highly experienced and visionary leader to join our team as President & Chief Executive Officer (CEO).Job SummaryWe are looking for a seasoned executive...
-
Newmarket, Ontario, Canada The MEARIE Group Full timeAbout The MEARIE GroupThe MEARIE Group is a leading organization in the energy sector, dedicated to delivering innovative solutions for a sustainable future. As a forward-thinking company, we are seeking a highly experienced and visionary leader to join our team as President & Chief Executive Officer (CEO).Job SummaryWe are looking for a seasoned executive...
-
Executive Director
5 hours ago
Newmarket, Ontario, Canada HARMONY HILLS EARLY LEARNING ACADEMY AND YOUTH CENTRE Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Director to lead our health and education services team at Harmony Hills Early Learning Academy and Youth Centre.Key ResponsibilitiesCoordinate administrative services to ensure seamless day-to-day operationsDevelop and implement strategies to improve service delivery and efficiencyLead and...
-
Executive Director
3 hours ago
Newmarket, Ontario, Canada HARMONY HILLS EARLY LEARNING ACADEMY AND YOUTH CENTRE Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Director to lead our health and education services team at Harmony Hills Early Learning Academy and Youth Centre.Key ResponsibilitiesCoordinate administrative services to ensure seamless day-to-day operationsDevelop and implement strategies to improve service delivery and efficiencyLead and...
-
Executive Vice President of Sales
2 hours ago
Newmarket, Ontario, Canada Government of Canada - Central Full timeJob Title: Executive Vice President of Sales Job Summary: We are seeking an experienced Executive Vice President of Sales to join our team at the Government of Canada - Central. As a key member of our leadership team, you will be responsible for leading our sales efforts and driving business growth. Responsibilities: * Allocate resources to implement...
