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Subcontract Administration Specialist

3 weeks ago

Toronto, Ontario, Canada Trillium Guideway Partners Full time
Job Description">

The Trillium Guideway Partners team is seeking an experienced Subcontracts Coordinator to manage complex subcontracts and service agreements throughout their full lifecycle, from post-award to closeout. This role involves overseeing the subcontract administration process, ensuring compliance with contractual terms, claims, variation, and change management.

Responsibilities:
  • Manage multiple subcontracts simultaneously, ensuring compliance with contractual terms and conditions, specifically for infrastructure construction projects.
  • Oversee subcontract administration, including monitoring performance, resolving issues, and maintaining documentation related to subway station construction.
  • Support the contracts team in upstream contract management with clients, providing expertise and guidance on the project.
  • Collaborate with the procurement team in the post-award process to ensure effective integration and execution of subcontract/agreements change management.
  • Facilitate communication between subcontractors, clients, and internal teams to ensure project objectives for subway station construction are met.
  • Conduct regular reviews and audits of subcontractor performance and compliance with construction standards.
  • Prepare and present reports on subcontract status, performance, and issues to senior management, with a focus on construction progress and claims status.
  • Develop and implement subcontract management strategies to optimize performance and mitigate risks in execution of subcontract agreements.
  • Ensure timely and accurate processing of subcontractor invoices and payments for Subcontractors.

Requirements:

  • Bachelor's degree in relevant fields.
  • Minimum of 5 years in subcontract management for infrastructure projects or similar construction background.
  • Strong understanding of construction subcontracts, Construction Act (Ontario), and industry standards.
  • Ability to manage multiple subcontracts simultaneously.
  • Excellent verbal and written skills in drafting letters, notices, site instructions, change directives, change orders, etc.
  • Strong negotiation skills.
  • Ability to resolve issues promptly.
  • High accuracy in documentation, in managing invoicing and claims.
  • Assess subcontractor performance, entitlement and compliance.
  • Lead and mentor junior team members.
  • Flexibility to adapt to changing requirements.