Administrative Coordinator

1 month ago

Vancouver, British Columbia, Canada Lehigh Hanson Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Heidelberg Materials North America. As the primary point of contact for our Shaughnessy Office in Vancouver, BC, you will be responsible for providing exceptional front desk reception and administrative support to our employees and visitors.

Key Responsibilities:

  • Provide exceptional customer service by answering phone calls, greeting visitors, and directing them to the appropriate departments or contacts.
  • Manage the switchboard, maintain office functionality, and provide administrative support to various departments.
  • Arrange courier service, sort and deliver mail, and direct inter-office mail.
  • Order office supplies and maintain a well-stocked office environment.
  • Code and reconcile monthly expenses, and provide accounts payable/receivable support to various departments.
  • Send requested copies of CODs, invoices, and documentation to customers.
  • Maintain employee and department directories, and ensure the office and surrounding facilities are well-organized and tidy.
  • Exercise sound judgment, integrity, and professionalism in all aspects, including working with confidential and sensitive information.
  • Provide administrative support to the Office Manager and Administration Supervisor as required.

Requirements:

  • Completion of secondary school is required. Experience with reception and administration is an asset.
  • Ability to prioritize assignments, work on a variety of tasks simultaneously, and meet deadlines in a fast-paced environment.
  • High level of independence and self-initiative in managing day-to-day administration.
  • Excellent communication, organizational, and interpersonal skills.
  • Attention to detail and the ability to maintain accuracy while maintaining a fast steady work pace is essential.
  • Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.

What We Offer:

  • Competitive base salary.
  • Industry-leading benefits package, including health, dental, and wellness.
  • Pension plan with an automatic company contribution as well as matching contributions and RRSP options.
  • Opportunities for training, development, and career growth within a global organization.

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