Property and Asset Management Coordinator

1 month ago

Vancouver, British Columbia, Canada Vancouver Coastal Health Full time
Job Summary

Vancouver Coastal Health (VCH) is seeking a highly skilled Property and Asset Management Coordinator to join their team. As a key member of the Facilities Planning and Real Estate team, this role is critical in ensuring the success of managing an assigned portfolio of leased and owned assets for VCH and partner health organizations.

Key Responsibilities
  • Assist the Manager with managing capital property and leased assets to achieve real estate service goals, optimal operational maintenance of sites, and due diligence on contract performance.
  • Work closely with the Manager to implement, maintain, and provide property management due diligence, including financial, administrative, and operational support to ensure optimal use and function of leased and owned assets to meet the client's needs.
  • Assist the Manager with landlords and vendor relationships to ensure that facilities are maintained and managed as per agreed contract and/or service agreements.
  • Monitor and track expenditures for minor client requests, including identifying trends, and advise the Manager of financial trends.
  • Perform reviews of operating and maintenance costs in accordance with lease requirements and work with landlords to confirm operating and maintenance costs and perform account reconciliations for review and approval by the Property Manager.
  • Assist the Manager with property management issues by conveying policies and priorities, obtaining quotes, and coordinating work to ensure issues are resolved or forwarded to the appropriate area or individual.
  • Responsible for ensuring the accuracy of the asset database program for the organization, including the input of leases, contracts, contact information, landlord and tenant responsibility information.
  • Manage tenant-related information through varying checklists, forms, and reports, including but not limited to estoppel certificates, monthly rent roll, and lease abstract approvals.
  • Assist with producing related reports, correspondence, presentation materials, spreadsheets, and memos using a variety of software applications.
  • Communicate policies and information to key contacts, such as clients, external consultants, property management providers, and vendors, on operational matters in a manner that promotes positive and respectful relationships.
  • Carry out responsibilities in accordance with health and safety requirements and immediately report unsafe situations to the supervisor or other appropriate personnel.
Qualifications

Vancouver Coastal Health is seeking a candidate with a Diploma in Business Administration or a related discipline and three to five years of recent, related experience in healthcare project planning, real estate, and/or leasing management, or an equivalent combination of education, training, and experience.

The ideal candidate will have demonstrated ability to provide technical expertise, identify issues, analyze alternatives, and provide decision support. They will also have the ability to work effectively in a dynamic environment with changing priorities, resolve issues in a timely manner, and develop and maintain rapport with internal and external stakeholders.

Why Join Vancouver Coastal Health?

Vancouver Coastal Health is a world-class innovator in medical care, research, and teaching, delivering service to more than one million BC residents. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve, and our culture of teamwork that makes VCH a great place to work.

We offer a comprehensive health benefits package, including MSP, extended health, and dental, and a municipal pension plan. We also provide opportunities for growth and development, including employer-paid training and leadership development opportunities. Our wellness supports include counseling, critical incident, and innovative wellness services for employees and their immediate families. We recognize and reward our staff, medical staff, and volunteers through award-winning recognition programs. As a VCH employee, you will have access to exclusive discount offers and deals. We are committed to equity, diversity, and inclusion and strive to create a workplace that is inclusive and respectful of all employees and clients.

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