Office Coordinator

4 weeks ago


Calgary, Alberta, Canada PANNU SIKH TRANSPORT LTD. Full time

PANNU SIKH TRANSPORT LTD. seeks a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our team, ensuring seamless day-to-day operations and maintaining a high level of productivity.

Key Responsibilities:
  • Arrange and co-ordinate seminars, conferences, and other events.
  • Open and distribute mail and other materials, ensuring timely and accurate delivery.
  • Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate records and reports.
  • Determine and establish office procedures and routines, ensuring efficiency and productivity.
  • Schedule and confirm appointments, ensuring smooth coordination and communication.
  • Answer telephone and relay telephone calls and messages, providing exceptional customer service.
  • Answer electronic enquiries, responding promptly and professionally.
  • Compile data, statistics, and other information, analyzing and presenting findings.
  • Order office supplies and maintain inventory, ensuring timely restocking and minimal waste.
  • Greet people and direct them to contacts or service areas, providing a warm and welcoming environment.
  • Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
Work Environment:

The successful candidate will work in a fast-paced office environment, requiring strong organizational and time management skills. The ideal candidate will be able to work under pressure, meet tight deadlines, and maintain attention to detail in a dynamic and ever-changing environment.

Requirements:
  • Secondary (high) school graduation certificate.
  • Experience an asset.
  • Ability to multitask, work as part of a team, and manage time effectively.
  • Quick learner with a positive attitude and strong work ethic.
  • Work Term: Permanent.
  • Work Language: English.
  • Hours: 35 to 40 hours per week.

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