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Office Administrator

1 month ago

Steinbach, Manitoba, Canada Spade Transport Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Spade Transport Ltd. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our administrative functions.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to our management team, including preparing reports, managing files, and maintaining accurate records.
  • Office Management: Oversee the day-to-day operations of our office, including supervising office support staff, managing supplies, and maintaining a safe and healthy work environment.
  • Communication: Develop and maintain effective communication with internal and external stakeholders, including clients, vendors, and government agencies.
  • Policy Administration: Administer policies and procedures related to the release of records, ensuring compliance with government access to information and privacy legislation.
  • Reporting and Data Analysis: Assemble data and prepare periodic and special reports, manuals, and correspondence to support business decision-making.
  • Payroll Administration: Oversee payroll administration, ensuring accurate and timely payment of employees.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Skills: Excellent oral and written communication skills, efficient interpersonal skills, and the ability to work in a fast-paced environment.
  • Computer and Technology: Proficient in MS Windows, MS Word, and electronic mail.
Work Environment

Our office is a fast-paced environment that requires the ability to work under pressure. We are committed to providing a safe and healthy work environment for all employees.

Personal Suitability
  • Efficient Interpersonal Skills: Develop and maintain effective relationships with internal and external stakeholders.
  • Excellent Oral Communication: Communicate effectively with clients, vendors, and government agencies.
  • Excellent Written Communication: Prepare clear and concise reports, manuals, and correspondence.
  • Organized: Prioritize tasks and manage multiple projects simultaneously.
  • Reliability: Demonstrate a high level of reliability and accountability in all aspects of the job.
Support for Persons with Disabilities

We are committed to providing physical accessibility accommodations to ensure equal access to our services.

Support for Newcomers and Refugees

We offer support for immediate settlement needs, including housing, transportation, and childcare. We also provide language training and skills training to support social and labour market integration.

Support for Youths

We offer on-the-job training tailored to youth, providing opportunities for skill development and career advancement.