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Import Operations Coordinator

2 weeks ago

Port Coquitlam, Canada Wesgar Inc. Full time
About Wesgar Inc.

We are a leading custom precision sheet metal fabricator with a strong presence in Western Canada and the Pacific Northwest. Our team specializes in delivering tailored solutions to meet the unique needs of each customer, setting us apart from others in the industry. With a state-of-the-art facility covering 120,000 sq ft, we boast cutting-edge equipment for sheet metal and copper fabrication.

At Wesgar Inc., our one-stop-shop model allows us to serve our customers' diverse needs efficiently. Our comprehensive range of services includes design for manufacturability, prototype production, fabrication, finishing, assembly, machining, quality inspection, documentation, inventory management, and logistical support.

Job Description

The Shipping Administrative Assistant plays a crucial role in supporting the import and shipping processes by handling documentation, ensuring compliance with regulations, and maintaining accurate records. This position requires close collaboration with various teams, including purchasing, logistics, estimating, customer service, and finance, to guarantee smooth import operations and cost accuracy.

Key Responsibilities:
  • Documentation Management:
  • Prepare, review, and file all import-related documents, including bills of lading, certificates of origin, and tariff classification forms.
  • Ensure all paperwork is accurately completed and stored for audit and compliance purposes.
  • Regulatory Compliance:
  • Stay updated on steel and aluminum tariff regulations and other relevant import policies.
  • Ensure all shipping documents meet government and company compliance requirements.
  • Data Accuracy:
  • Verify product codes, Harmonized Tariff Schedule (HTS) classifications, and shipment quantities.
  • Identify and correct discrepancies to prevent extra duties, customs delays, or penalties.
  • Cross-Functional Coordination:
  • Work closely with purchasing, logistics, estimating, customer service, and finance teams.
  • Assist in tracking shipments, resolving import-related issues, and ensuring timely processing of imports.
  • Recordkeeping & Reporting:
  • Maintain organized records of all import transactions.
  • Generate reports on compliance, import costs, and shipment status as needed.
Requirements:
  • Strong attention to detail and accuracy in handling documentation.
  • Basic knowledge of import regulations and shipping processes.
  • Ability to organize and maintain detailed records.
  • Good communication skills and ability to collaborate with different teams.
  • Proficiency in Microsoft Office (Excel, Word) and familiarity with ERP or shipping software is an asset.
Benefits

We offer a competitive compensation package, including an hourly rate between $21-$23. Additionally, we provide a dynamic work environment, great benefits, paid vacations, employee recognition programs, company events, employee referral bonus program, years of service award, and profit sharing opportunities.