Corporate Trade Compliance Manager

4 weeks ago

Mississauga, Ontario, Canada Silfab Solar Full time
Job Description

Summary of Functions:

The Corporate Trade Compliance Manager plays a key role in ensuring that Trade Compliance policies, procedures, and other requirements for Silfab Solar products are adhered to and followed. This includes supporting day-to-day export and import activities, while ensuring the accuracy and completeness of trade compliance documents and data.

Essential Duties and Responsibilities:

  • Identify and address discrepancies in documentation associated with the Customs clearance of imported and exported goods.
  • Verify accuracy of, prepare and process brokerage invoices for payment for Accounts Payable
  • Liaise and communicate between customs brokers, service providers, government agencies and Silfab Solar locations to provide Trade Compliance support; resolve issues, concerns, and questions as they arise.
  • Identify inefficiencies and problem solve for long-term solutions in Trade Compliance processes.
  • Uphold and promote required trade compliance as set out by CBSA, CBP as well as other foreign Customs Authorities and government agencies regulations as required.
  • Lead the development and implementation of the company's import compliance program in line with trade, solar, and contracting regulations.
  • Assist import activities in managing import licenses, agreements, commodity jurisdictions, product classifications, and exemptions/exceptions for international business activities.
  • Partner with cross-functional teams, including engineering, sales, and supply chain, to ensure a cohesive import compliance posture.
  • Develop a training program and conduct in-depth training and briefing sessions to raise awareness and understanding of import regulations and their impact across the company.
  • Design and lead audit programs to identify potential areas of compliance vulnerability and risk; develop and implement corrective action plans for resolution.
  • Serve as the key compliance contact for government audits and inquiries related to export activities; lead responses to governmental inquiries and investigations concerning compliance matters.
  • Maintain updated knowledge of changes to import control laws and regulations, monitor regulatory reforms, and advise on their impact on company operations.
  • Reduce legal risks and ensure regulatory compliance. Partner with external legal teams as needed.
  • Communicate standard operating procedures to all business units; update according to changes in regulations.
  • Manage, review and address inquiries and questions; assist in ensuring trade compliance is achieved at a high level within import, export, and supply chain security processes
  • Database management: create new parts, update and/or replace existing parts, maintain the import database on a short-term and long-term basis; update USMCA/CUSMA data; anti-dumping and countervailing duty data; OGD data
  • Analyze export documentation that is supplied to Silfab Solar locations for discrepancies and advise of required revisions prior to shipping and/or customs entry
  • Review Canadian and US brokerage billing invoices for accuracy; request post entry adjustments where required; supply supporting documentation and information to substantiate duty refunds and payments
  • Communicate effectively with brokers, carriers, service providers, CBSA, CBP via email, telephone, fax, mail and in-person.
  • Support customs broker with issues; missing or incomplete documentation must be addressed for release on a go-forward basis; clarify accounts; provide classification as needed; respond to general inquiries; review broker for accuracy, clearance delays (resolve and escalate where required)
  • Assist in month-end / year-end procedures; organize, analyze data; allocate and process payment of duty and tax to Receiver General of Canada
  • Review controlled exports for potential required authorization: apply for export permits and export licenses; collaborate with business unit to obtain information and documentation required per export control regulations
  • Ensure ISO 9000 Policies/Procedures are followed

Qualifications:

  • A minimum of 8 years of experience in trade compliance within different industries, preferably some solar industry experience if possible.
  • Undergraduate degree
  • Trade compliance / Customs (CBSA) diploma or any other post-secondary certificate

Skills/Traits:

  • High technical aptitude, with a strong understanding in Microsoft Office, specifically Excel
  • High attention to detail
  • Excellent time management and communication skills
  • Ability to maneuver through complex policy, process and people

Compensation and Benefits:

  • Competitive Market Wages
  • Paid Time Off (vacation, sick, and holiday)
  • 401(k) Retirement Plan
  • Medical/Dental/Vision Insurance Plans
  • Health Savings Account option
  • Supplemental/Voluntary Insurance Plans
  • Employee Assistance Program
  • Tuition Reimbursement Program
  • Home office and flexible working schedule

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