Business Administration Officer

4 weeks ago

Mississauga, Ontario, Canada Asquare Learning Inc. Full time
Position Overview

As an Administrative Coordinator at Asquare Learning Inc., you will play a crucial role in ensuring the smooth operation of our office environment. This is a temporary position requiring a dedicated individual with a strong background in administrative tasks.

Key Responsibilities
  • Administrative Procedures: Implement and assess new administrative processes to enhance efficiency.
  • Team Leadership: Delegate tasks effectively to office support personnel and oversee their work.
  • Prioritization: Establish work priorities to ensure adherence to procedures and deadlines.
  • Office Coordination: Plan and manage office services, including supplies, equipment, and maintenance.
  • Budget Management: Assist in preparing the operating budget and maintain financial controls.
  • Reporting: Compile data and generate periodic reports, manuals, and correspondence.
  • Data Management: Perform data entry and maintain accurate records.
  • Staff Training: Provide training and support to new staff members.
  • Conflict Resolution: Address and resolve any conflict situations that arise.
  • Monitoring: Evaluate office procedures and recommend improvements.
Supervisory Responsibilities

You will be responsible for supervising a team of 11-15 individuals, ensuring that all administrative functions are carried out effectively.

Technical Proficiency

Proficiency in various software applications is essential, including:

  • MS Office Suite (Word, Excel, Outlook)
  • Adobe Photoshop
  • Project management software
  • Electronic mail systems
Work Environment

This role requires the ability to work independently in a fast-paced environment, often under pressure and tight deadlines. Attention to detail is critical.

Qualifications
  • Education: Completion of a college diploma or equivalent in a relevant field.
  • Experience: A minimum of 1-2 years in a similar administrative role.
Benefits
  • Financial benefits as per collective agreements.
  • Free parking available.
  • Opportunities for team building and professional development.
Screening Questions

As part of the application process, candidates will be asked about their availability for shift work, legal eligibility to work in Canada, willingness to relocate, and previous experience in the field.

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