Senior Manager of Infrastructure Administration
15 hours ago
The City of Kelowna is seeking a Senior Manager of Infrastructure Administration to provide leadership and management of the Department's project management administrative services, as well as the administration of sub-business units construction and survey. This role will ensure exceptional administrative support services are provided for staff and be the key administrative liaison between staff and other internal partners.
Key Responsibilities- Administration Services: Manage the implementation, training, and compliance monitoring for new Capital Project filing system and Project Management Framework software system. Review, update, and monitor the use of the City's Project Management tools. Oversee the administration of the Department's Construction Department and Survey team. Monitor compliance with the City's EGBC Professional Practice Management Plan (PPMP) QA/QC requirements. Work closely with Infrastructure Finance to contribute to the strategic direction for Infrastructure administration services.
- Capital Project Status and Financial Tracking: Develop, evaluate, implement, and maintain financial best practices for Infrastructure Delivery's Capital projects and related Operating accounts. Monitor budgets, burn rates, and projections in partnership with Business Partners and Financial Analysts. Provide financial support to managers: annual budgets, carry over budgets, year-end process, project charges analysis, and reports to control costs. Monitor and support updates to the Strategy Blocks project reporting system and Capital Projects Map.
- Systems and Reporting: Spearhead the development and implementation of innovative processes/system upgrades to increase efficiencies. Implement a new project management software system, including maintaining Department user licenses. Lead the development, monitoring, and reporting on Divisional key performance indicators. Develop, maintain, update, and monitor various report templates for staff.
- Partner Management Services: Maintain positive relationships with all internal and external partners. Conduct regular check-ins and performance feedback evaluations. Oversee and assist with variance reporting, audit adherence, authorize payments, review performance, and resolve issues. Perform quality assurance audits with internal and external stakeholders.
A Diploma in Business Administration, Accounting, or similar field with at least 5 years of related experience is required. Key aspects of background to include financial management, system procedures and development, strategic planning, business assessment, contract administration, and team supervision. Professional designations and Local government experience would be an asset.
BenefitsThis role offers a competitive salary range of $91,500 to $106,750 based on location and qualifications. The standard hours per day are 7, and the work location is ELLIS PLACE. Required documents to apply include a resume, cover letter, and optional additional documents. Supplemental questions are also required.
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