Accounting Operations Coordinator
1 week ago
Estimated Salary: $60,000 - $80,000 per year
About Bennett JonesBennett Jones is a renowned business law firm that has been ranked as one of Canada's premier firms for 23 years. With a strong presence in Calgary, Edmonton, Montréal, Ottawa, Toronto, Vancouver, and New York, the firm offers extensive experience in complex transactions and litigation matters.
The Role- We are seeking an experienced Billing Specialist to support the successful operation of our billing department.
The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to comprehend complex invoice preparation requests. They must also be able to provide superior customer service to all staff at Bennett Jones.
Key Responsibilities- Review and complete edits for received prebills, and prepare invoices for electronic distribution to assistants.
- Set up new clients and matters within e-billing systems.
- Work within e-billing systems to submit invoices, manage rates, accruals, budgets, and administrative functions.
- Work with legal assistants and lawyers to obtain accruals for submission to e-billing clients.
- Process and respond to internal and external clients on billing/e-billing inquiries via email and phone inquiries.
- Create, apply, and maintain phase and task codes on client matters.
- Work closely with the Matter Management department to ensure accuracy of client and matter set up for e-billing clients.
- Open communication to enable efficient practices between accounting departments.
- Identify inefficiencies and work with department supervisor to determine solution towards continuous improvement.
- Provide billing/e-billing process guidance to internal staff.
- Continually evaluate process and procedures for efficiencies; coupled with documenting, creating, and updating existing process and procedures.
- Ensure all responsibilities are managed in accordance with Bennett Jones policies.
- Assist in billing project assignments.
- Other duties or projects as assigned by the Billing Supervisor.
- Minimum of 1 year working experience within a multicurrency billing/e-billing processing role, or associated accounting knowledge is required.
- Experience in a legal work environment or other professional services firms are considered assets.
- Proficiency with Microsoft Office products and familiarity with industry software is required.
- Technical ability and capacity to learn and work in 40+ e-billing systems and associated LEDES files.
- Understanding of UTBMS Phase, Task, and Activity codes.
- Ability to work independently and within a team environment, to manage multiple priorities in a fast-paced environment to meet deadlines.
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