Strategic Support Specialist

3 weeks ago

Calgary, Alberta, Canada Odgers Berndtson Full time $64,002

**Company Overview:**

Odgers Berndtson is a global leader in executive search, dedicated to providing an integrated approach to talent management. The firm identifies, assesses, and supports compelling leaders who make strong candidates for leadership teams that significantly impact businesses and our communities.

 

We are seeking a highly motivated Strategic Support Specialist to join our Calgary office. As a key member of the team, you will be responsible for managing the reception desk, providing general office services support, and contributing to the delivery of project outcomes.

 

**Estimated Salary:** $65,000 - $80,000 per annum, depending on experience.

 

Job Description:

You will demonstrate excellent attention to detail, timely execution of responsibilities, and experience supporting senior management in a professional services or executive search firm. Key tasks include:

  • Conducting research and compiling data to prepare, coordinate, format, and standardize documents for business development and search delivery.
  • Maintaining and managing partners' calendars (schedule & update).
  • Analyzing and handling incoming/outgoing correspondence (email/telephone/videoconference) in a professional/efficient manner.
  • Developing a strong understanding of and ability to use the Salesforce database to capture project-related activities, correspondence, etc.
  • Arranging and serving client & candidate food and beverage requirements.
  • SUPPORTING IN PLANNING, ORGANIZING AND HOSTING OFFICE/SOCIAL EVENTS.
  • Juggling reception duties when required.
  • Preparing agendas and arranging and participating in timely team meetings for each assignment from Search Preparation and Research through to progress updates to the Project Close meetings.
  • Performing all duties, as required by members of the project team(s), to assist in the effective operations of search projects and the general industry vertical administration.
  • Liaising between Partners and the project team/client and candidates, arranging client/candidate interviews, and fostering positive client/candidate relations to create trust and confidence.
  • Being aware of each search's status at all times to act as an informed backup in communicating project progress to firm members, client contacts, and candidates.
  • Closing projects in a timely manner – all files and the database are up to date.
  • Offering creative ideas to further streamline search and/or administrative practices.
  • Participating in internal project review sessions.

 

Required Skills and Qualifications:

The ideal candidate will possess:

  • University graduate with 1+ years' experience with global executive search firms.
  • Experience in a related executive assistant or administrative role.
  • Proficiency in Microsoft Office.
  • Strong organizational and project management abilities.

 

Benefits:

We offer a comprehensive benefits package, including:

  • Eligibility for discretionary bonuses and/or salary increases in accordance with company policy.
  • Eligible for dental insurance, disability insurance, and extended medical insurance.

 

Others:

We are deeply committed to diversity, equity, and inclusion and encourage applicants from all equity-deserving groups. In accordance with the Accessible Canada Act, 2019 and all applicable provincial accessibility standards, upon request, accommodation will be provided throughout the recruitment, selection, and/or assessment process to applicants with disabilities.

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