Executive Coordinator for Book Events

2 days ago


Mississauga, Ontario, Canada professional book fairs Full time

We are seeking an organized and detail-oriented Executive Coordinator to join our team at Professional Book Fairs.

About the Role

The successful candidate will be responsible for coordinating various events, including seminars and conferences. This includes arranging logistics, confirming appointments, and ensuring a smooth execution of these events.

A key aspect of this role is providing administrative support to our team. This includes answering phone calls, responding to electronic inquiries, and performing data entry tasks.

The ideal candidate will have excellent multitasking skills, with the ability to prioritize tasks and manage their time effectively.

Responsibilities
  • Coordinate events, including seminars and conferences
  • Arrange logistics, confirm appointments, and ensure event execution
  • Provide administrative support, including answering phone calls and responding to electronic inquiries
  • Perform data entry tasks and maintain accurate records
  • Order office supplies and maintain inventory
  • Negotiate collective agreements on behalf of employers or workers
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Type and proofread correspondence, forms, and other documents
Requirements

To be successful in this role, you will need:

  • 1-2 years of experience in a similar administrative role
  • Degree equivalent to secondary (high) school graduation certificate
  • Excellent communication and organizational skills
  • Ability to multitask and work under pressure
  • Familiarity with MS Office software
Benefits

This full-time position offers a competitive salary range of $35,000 - $45,000 per year, depending on experience. Benefits include health insurance, paid time off, and opportunities for professional development.

Working Conditions

This role involves working in a fast-paced office environment, often under tight deadlines. The successful candidate must be able to work independently and as part of a team.



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