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Administrative Coordinator

2 months ago

Surrey, British Columbia, Canada Active Doors & Moulding Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Active Doors & Moulding Ltd. As an Administrative Coordinator, you will play a critical role in supporting our management team and ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Develop and implement office procedures and routines to improve efficiency and productivity.
  • Occupation Classification: Oversee the classification and rating of occupations to ensure accuracy and consistency.
  • Recruitment Strategies: Plan, develop, and implement recruitment strategies to attract top talent.
  • Scheduling: Schedule and confirm appointments to ensure timely and efficient use of management's time.
  • Communication: Answer telephone calls and relay messages to ensure prompt communication with stakeholders.
  • Reporting: Oversee the preparation of reports to provide insights and recommendations to management.
  • Employee Support: Respond to employee questions and complaints in a timely and professional manner.
  • Collaboration: Liaise with management, union officials, and HR consultants to ensure effective communication and collaboration.
  • Project Management: Assign, coordinate, and review projects and programs to ensure successful outcomes.
Work Environment

As an Administrative Coordinator at Active Doors & Moulding Ltd., you will work in a fast-paced environment with tight deadlines. You will be expected to maintain attention to detail and prioritize tasks effectively to meet deadlines.

Personal Qualities
  • Communication: Excellent oral communication skills to effectively interact with stakeholders.
  • Organization: Highly organized and able to prioritize tasks effectively.
  • Client Focus: Client-focused and able to provide excellent customer service.
  • Reliability: Reliable and able to maintain confidentiality.
  • Work Term: Permanent position with 40 hours per week.
  • Work Language: English.