Current jobs related to Administrative Director - Candiac, Quebec - WestRock

About the Role

WestRock, a global leader in sustainable paper and packaging solutions, is seeking an experienced Administrative Director to join its team. As a key member of the plant management team, this individual will work closely with the General Manager and Accounting Manager to ensure the smooth operation of the facility.

Key Responsibilities

• Oversee accounting, control, and administrative functions of the office, ensuring compliance with company policies and procedures.
• Implement human resources policies and procedures in collaboration with the Plant HR Manager.
• Manage project budgets, invoicing, collections, and financial performance of the plant.
• Prepare regular reports for senior management, including financial statements and performance metrics.
• Assist in compiling monthly, quarterly, and annual reports, as well as projections.
• Support the General Manager and Regional Vice President in budget preparation.
• Manage daily office activities and provide support as needed.
• Develop and implement plans to achieve departmental objectives.
• Maintain employee and financial records, adhering to WestRock's regulations.
• Reconcile creditor and debtor accounts to ensure accurate payments and receipts.
• Prepare and distribute routine and standardized reports and correspondence.
• Assist with month-end closing, including journal entries, P&L review, and balance sheet reconciliation.
• Ensure SOX compliance procedures are in place.
• Supervise and mentor direct reports, providing ongoing guidance and feedback to improve independent thinking and task execution.
• Assist with payroll data entry, employee records, and benefits administration.
• Conduct annual performance reviews, leveraging historical data and documentation to inform feedback.
• Prepare and distribute routine and standardized reports and correspondence.
• Coordinate HR-related matters for all plant employees, providing necessary information to support and resolve issues.
• Manage time-keeping systems, such as PeopleSoft, Kronos, WFS, etc.
• Support ministerial initiatives and the General Manager to ensure strong communication.
• Collaborate with internal and external suppliers.
• Responsible for the Purchasing Department.

Requirements for Success

This role requires a strong ability to coordinate, supervise, and monitor the work of office and administrative staff; excellent oral and written communication skills; and a customer service mindset. The ideal candidate will have:

• More than 3 years of experience in supervising employee management.
• A Bachelor's degree in Business Administration, Finance, or Accounting.
• Preferred: 1+ year of experience in manufacturing and production.
• Intermediate to advanced computer skills (e.g., Microsoft Office - Excel, Word, Outlook).
• Preferred: Accounting software experience (e.g., JD Edwards).
• Preferred: Experience with inventory and data entry systems (e.g., AS400).
• Bilingual proficiency in French and English, with English required for communication with suppliers, clients, and external employees.

About WestRock

WestRock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. WestRock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.