Executive Support Specialist

2 weeks ago


Calgary, Alberta, Canada Choi Martial Arts Ltd. Full time
Job Description

We are seeking an organized and detail-oriented Executive Support Specialist to join our team at Choi Martial Arts Ltd.

About the Role

This permanent position involves providing administrative support to our leadership team, coordinating events, and maintaining office operations. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to multitask in a fast-paced environment.

Key Responsibilities:
  • Schedule Management: Arrange and coordinate seminars, conferences, and other events, ensuring timely confirmations and follow-ups with stakeholders.
  • Administrative Tasks: Type and proofread correspondence, forms, and documents, as well as maintain accurate records and files.
  • Customer Service: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Supply Chain Management: Order office supplies, maintain inventory levels, and ensure seamless day-to-day operations.
  • Communication: Develop and maintain effective relationships with internal and external stakeholders, including greeting visitors and directing them to relevant contacts or service areas.
Requirements:
  • A non-university certificate or diploma from a program of 1 year to 2 years, or equivalent experience.
  • Experience as an executive assistant or in a similar role is considered an asset.
Compensation and Benefits:

The estimated salary for this role is $$45,000 - $60,000 per year, depending on qualifications and experience. Our company offers a comprehensive benefits package, including health, dental, and vision coverage, as well as a generous paid time off policy.



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