Commercial Property Leasing Coordinator

2 weeks ago

Fort Mackay, Canada Fort McKay First Nation Full time
About the Role

We are seeking a highly skilled Coordinator, Commercial Property Leasing to join our team at Fort McKay First Nation. The successful candidate will be responsible for coordinating and administering all leasing, property management, and asset management aspects of commercial properties in the Fort McKay Industrial Parks.

Key Responsibilities
  • Coordinate all matters related to leasing in the Fort McKay Industrial Parks, including tenant relations, lease document drafting and administration, land valuation and appraisals, mapping, surveys, and website updates.
  • Monitor tenant compliance with lease/sublease terms and conditions, development permit requirements, FMFN laws and by-laws, and other applicable legislation, regulations, policies, and procedures.
  • Lead the leasing/subleasing process for new leases, renewals, amendments, cancelations, etc.
  • Coordinate new and existing licenses of occupation (LOC) and permits on Fort McKay First Nation Land, including amendments, rent reviews, updates, and negotiation of new LOCs/permits.
  • Ensure timely rent/fee collection and escalate according to applicable agreements, legislation, regulations, policies, and procedures.
  • Register all instruments in the First Nation Land Registry System or a successor registry and manage data input into Fort McKay's lease tracking system (Buildium) or successor system.
  • Visit sites and facilities.
  • Elevate issues to management if required.
  • Coordinate the maintenance and management of FMFN Industrial Parks and other FMFN commercial properties, including scheduling maintenance, upkeep, and repairs to common areas (including roads), ensuring signage is updated, and ensuring basic common services are provided (i.e., lighting, security cameras).
  • Manage contracting process for service providers and contribute to the annual budgeting process for commercial properties, including asset management and replacement plans.
  • Attend meetings as required and assigned, within and outside of the community.
  • Contribute to briefing notes, requests for decisions, presentations, AGM/QGM reports, weekly/monthly reporting, update task tracking platform regularly.
  • Ensure documentation, correspondence, reports, etc. are appropriately saved and filed in the FMFN network drive or equivalent, following information management policies and procedures.
  • Attend appropriate workshops, seminars, and training sessions as required to remain current and up to date on topics of concern to the First Nation relating to land management.
  • Other related duties as required.
Key Requirements
  • Minimum two years of post-secondary education (Diploma or certificate) or an equivalent program/combination of courses in land/resource management, business administration, paralegal studies, property/asset management, and/or real estate services.
  • Completed coursework pertaining to property management and/or a professional designation as a Real Property Administrator (RPA) or a Certified Property Manager (CPM) will be considered an asset.
  • Two to three years of experience in lease coordination or planning is required, including a minimum of one year of experience with land management on Indigenous reserves.
  • Strong computer skills (MS Office Suite) and the ability to learn new software applications and platforms are essential to this position.
  • Experience working in a First Nations community including knowledge of First Nations culture, traditions, and values is a definite asset.
  • Ability to speak, read, and write Cree and/or Dene is considered an asset.
  • Clean Criminal Record Check is required.
  • Valid class 5 Driver's License & Clean Driver's Abstract required.
About Fort McKay

The Fort McKay First Nation (FMFN) is composed of over band members, including those of Cree and Dene heritage, with approximately members residing in the hamlet of Fort McKay — a community located approximately 65 km north of Fort McMurray. Fort McKay offers the best of both worlds: remote northern life for the nature lover and proximity to a large city of about 70, people with all the amenities you need.

Why Apply?
  • Competitive Pay
  • Comprehensive Health benefits package with Medical, Dental, and Vision coverage
  • An employer-matched Pension Plan
  • A healthy work-life balance with an on-site fitness centre
  • Transportation to and from work
  • The opportunity to work with a community that is committed to protecting its traditional lands

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