Administrative Officer

3 weeks ago

Edmonton, Alberta, Canada Unplugged Immigration Consultancy Ltd. Full time

Job Title: Administration Officer

About the Role:

We are seeking an experienced Administration Officer to join our team at Unplugged Immigration Consultancy Ltd. The successful candidate will be responsible for providing administrative support to our staff and clients.

Key Responsibilities:

  • Implement new administrative procedures to improve efficiency and productivity
  • Review and evaluate existing administrative procedures to ensure they are effective and up-to-date
  • Delegate work to office support staff to ensure tasks are completed efficiently
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of the establishment, including data entry and report preparation
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry and other administrative tasks as required
  • Train staff on new procedures and policies
  • Oversee and co-ordinate office administrative procedures to ensure they are effective and efficient
  • Resolve conflict situations and provide support to staff and clients
  • Commission systems and components to improve office operations
  • Coach and mentor staff to improve their skills and performance
  • Monitor and evaluate office operations to identify areas for improvement
  • Oversee payroll administration and ensure that all staff are paid accurately and on time
  • Plan and control budget and expenditures to ensure that the office operates within budget

Requirements:

  • 1-2 years of experience in an administrative role
  • Strong organizational and communication skills
  • Ability to work independently and as part of a team
  • Proficiency in MS Office and other software applications
  • High school diploma or equivalent required

Working Conditions:

  • 30-40 hours per week
  • Permanent position
  • English language required

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