Bilingual Associate RFP Manager

3 weeks ago

Mississauga, Ontario, Canada Baxter Full time

About Baxter

Baxter is a leading global healthcare company that is deeply connected by its mission to save and sustain lives. Our work has a positive impact on people around the world, and we are proud to be a part of it.

Our Mission

We are committed to improving outcomes for millions of patients by pioneering significant medical innovations that transform healthcare. Our products and therapies are found in almost every hospital worldwide, in clinics, and in the home.

Your Role at Baxter

As the Associate RFP and Contracts Manager, you will be responsible for regional contract and RFP management for all consumable, equipment, and service contracts and RFPs. You will work with key business partners, primarily Sales, Marketing, Pricing, Quality, Regulatory Affairs, Logistics, and Legal, to ensure successful end-to-end management of all RFPs/RFQs/RFIs and Contracts.

Key Responsibilities

  • Develop, implement, and maintain contracts for region respective customers.
  • Accountable for the development of contractual verbiage, assess viability of any requested changes or additions to standard contract verbiage, and compare to business standards.
  • Assist all levels of stakeholders with the strategic management of the Contract Calendar, taking into account the national perspective.
  • Act as Project Manager in all contract resigns, RFPs, and RFI's for the region, as well as accessory tasks derived from the management of such contracts and requests for proposal.
  • Execute and manage contract process (new, renewals, capital, consumables, lease, quotes, extensions).
  • Ensure all contract resign occur in timely manner and use judgment on determining if there's a need to escalate to Management Team.
  • Manage the contract process, leading the process for preparation of agreements, contracts, and/or price quotations.
  • Ensure full compliance with Baxter documented procedures (SOPs, BOPs, Approval Rights, Signature Rights, RACI Matrix, Contract Forms Package, Contract Templates), all applicable laws, regulations, and standards, good business practices.
  • Engage in terms/conditions negotiations internally and externally to support Sales and ensure Baxter's interests are well defended and processes are followed.
  • Manage terms and conditions analysis with Legal Specialist and/or Legal to ensure completion within timelines and adherence to processes.
  • Organizing and scheduling multiple simultaneous RFP responses on tight schedules and under elevated pressure.
  • Organizing kickoff, and status updates calls/meetings for multiple RFP responses with key stakeholders (sales, marketing, legal, finance, pricing, etc).
  • Analyzing RFP requirements and assigning specific sections/questions to the appropriate internal resources throughout different groups within the organization.
  • Support other Baxter Canada Contracts and Pricing initiatives as required, including compliance with Canada grant policy, evaluation, and implementation of contracts technology, including Business Intelligence, contracts repository, BAM/JDE improvements, and workflow tools.
  • Directly accountable to ensure the integrity and compliance with Baxter policies and procedures, maintain internal control environment, including compliance with SOX.

Requirements

  • Bilingual – Excellent written and verbal communication skills in both English and French.
  • University Degree in Business Administration, contracts specialty, or related field.
  • 2+ years related experience, healthcare preferred.
  • Contract and Pricing Management and Sales Support RFP Management experience.
  • Ability to work in a fast-paced, matrixed environment and be able to balance the needs and requirements of many stakeholders, including senior management.
  • Critical thinking and problem-solving skills.
  • Detail-oriented.
  • Customer-facing experience with strong business acumen.
  • Excellent computer skills, including Outlook, Excel, Word, and PowerPoint.
  • Excellent communication and interpersonal skills.
  • Strong time management and organizational skills.
  • JD Edwards and Cognos experience would be an asset.
  • Must be a self-starter and ability to work proficiently with limited supervision. Must be highly analytical.

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