Project Coordinator

2 months ago

Surrey, British Columbia, Canada FortisBC Full time
Job Summary

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at FortisBC. As a key member of our department, you will provide administrative support to our managers, engineers, and analysts, ensuring the smooth operation of our daily activities.

Key Responsibilities

- Provide clerical support, including preparing documents, managing files, and maintaining accurate records.
- Assist with the creation and distribution of presentations, reports, and other materials.
- Process department expense claims and maintain timesheet records.
- Maintain department vacation and time off calendar.
- Order and maintain office supplies.
- Format material prior to printing and follow up to revise copy.
- Operate various office appliances in the duplication, collation, and distribution of printed material.
- Open, sort, stamp as required, record, and distribute incoming mail and prepare and route outgoing mail.
- Monitor and distribute employee information regarding policy changes, administrative and reporting requirements, safety issues, and other information.
- Provide user assistance with software in use in the department.

Requirements

- High School Graduation, including courses in business communications and office practices.
- Eighteen (18) months of related relevant experience.
- Must be able to work under pressure during peak workload periods and may be required to work overtime.
- Proficiency in software currently in use in the department, including Word, PowerPoint, Excel, Visio, and Adobe Acrobat.
- Fast, accurate typing skills and ability to format various types of correspondence and complicated reports, forms, and charts.
- Good knowledge of administrative procedures, including filing systems, mail, communication systems, office equipment, and ability to organize work effectively.
- Good command of the English language to respond to inquiries, correct spelling, punctuation, and grammatical errors, and compose straightforward correspondence and inter-office messages.
- Proven ability to respond to client and internal inquiries.
- Working knowledge of the project management process and familiarity with the natural gas industry and related terminology.
- Proven ability to work autonomously on multiple tasks and meet deadlines with minimal supervision.
- Effective interpersonal skills with proven ability to work on teams.
- Must be physically capable of lifting boxes full of paper files.
- Valid Class 5 BC Driver's License.

About Us

FortisBC is a leading energy provider in British Columbia, committed to delivering renewable energy, natural gas, electricity, and propane to our customers. We are proud of our diverse team of over 2,700 employees and strive to create a safe and inclusive culture where each of us can connect, belong, and grow. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.

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