Administrative Supervisor

4 weeks ago

Maple Ridge, British Columbia, Canada Nickel Bros House Moving Ltd. Full time
Job Title: Administrative Clerks Supervisor

We are seeking an experienced Administrative Clerks Supervisor to join our team at Nickel Bros House Moving Ltd. in Canada.

Job Summary:

The Administrative Clerks Supervisor will be responsible for supervising a team of administrative clerks, providing guidance and support to ensure the smooth operation of our administrative services. The successful candidate will have excellent communication and leadership skills, with the ability to work in a fast-paced environment.

Key Responsibilities:
  • Supervise and train administrative clerks to ensure they have the necessary skills and knowledge to perform their duties.
  • Provide guidance and support to administrative clerks to resolve work problems and improve productivity.
  • Prepare and submit reports to management on administrative services and operations.
  • Co-ordinate and assign work to administrative clerks to ensure efficient use of resources.
  • Supervise office and volunteer staff to ensure they are working effectively and efficiently.
  • Project management and coordination of administrative services.
  • Establish work schedules and procedures to ensure efficient use of resources.
  • Collect and record administrative and service fees.
  • Co-ordinate administrative services to ensure smooth operation of our business.
  • Assign, co-ordinate and review projects and programs to ensure they are completed on time and within budget.
  • Work with minimal supervision to ensure the smooth operation of our administrative services.
  • Carry out administrative activities of the establishment to ensure efficient use of resources.
  • Oversee and co-ordinate office administrative procedures to ensure they are followed and deadlines are met.
  • Perform data entry and other administrative tasks as required.
  • Oversee payroll administration and ensure that all administrative tasks are completed on time.
  • Provide customer service to internal and external clients to ensure their needs are met.
  • Review and evaluate new administrative procedures to ensure they are effective and efficient.
  • Hire and train or arrange for training of staff to ensure they have the necessary skills and knowledge to perform their duties.
  • Plan, administer and control budgets for client projects, contracts, equipment and supplies.
  • Prepare reports and briefs for management committees evaluating administrative services.
  • Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services.
  • Direct and control corporate governance and regulatory compliance procedures within the establishment.
  • Establish work priorities and ensure procedures are followed and deadlines are met.
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls.
  • Assemble data and prepare periodic and special reports, manuals and correspondence.
  • Plan, organize, direct, control and evaluate daily operations.
  • Assist in the planning and execution of financial statement audits.
  • Manage events and projects to ensure they are completed on time and within budget.
  • Manage knowledge and information to ensure it is accurate and up-to-date.
  • Manage the operations of a department providing several administrative services.
Requirements:
  • 1 to 2 years of experience in an administrative role.
  • Excellent communication and leadership skills.
  • Ability to work in a fast-paced environment.
  • Ability to work with minimal supervision.
  • Ability to prioritize tasks and manage time effectively.
  • Ability to work in a team environment.
  • Ability to maintain confidentiality and handle sensitive information.
  • Ability to adapt to changing priorities and deadlines.
  • Ability to work in a multicultural environment.
  • Ability to communicate effectively in English.
Working Conditions:
  • Fast-paced environment.
  • Work under pressure.
  • Tight deadlines.
  • Attention to detail.
Personal Suitability:
  • Efficient interpersonal skills.
  • Excellent oral communication.
  • Excellent written communication.
  • Flexibility.
  • Initiative.
  • Judgement.
  • Organized.
  • Reliability.
  • Team player.
  • Ability to multitask.
  • Accurate.
  • Client focus.
  • Interpersonal awareness.
  • Values and ethics.
  • Adaptability.
  • Integrity.
  • Time management.
Screening Questions:
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
Experience:
  • 1 year to less than 2 years.
Health Benefits:
  • Dental plan.
  • Health care plan.
  • Vision care benefits.
Financial Benefits:
  • Registered Retirement Savings Plan (RRSP).
Support for Persons with Disabilities:
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities.
Support for Newcomers and Refugees:
  • Participates in a government or community program or initiative that supports newcomers and/or refugees.
  • Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.).
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.).
  • Supports newcomers and/or refugees with foreign credential recognition.
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees.
Support for Youths:
  • Offers on-the-job training tailored to youth.
  • Provides awareness training to employees to create a welcoming work environment for youth.
Support for Veterans:
  • Provides awareness training to employees to create a welcoming work environment for Veterans.
Support for Indigenous People:
  • Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations.
Support for Mature Workers:
  • Applies hiring policies that discourage age discrimination.
  • Provides staff with awareness training to create a welcoming work environment for mature workers.
  • Offers mentorship, coaching and/or networking opportunities for mature workers.
  • Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities).
Supports for Visible Minorities:
  • Participates in a government or community program or initiative that supports members of visible minorities.
  • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.).
  • Offers mentorship programs that pair members of visible minorities with experienced employees.
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.

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