Engineering Project Coordinator Specialist

2 days ago

Oakville, Ontario, Canada GMP Engineering Inc. Full time

We are a specialized engineering company with international exposure and subject matter expertise in the design, fabrication, and qualification of sterile, high-purity, and potent containment process equipment and plants.

At GMP Engineering Inc., we're growing our capabilities through recruitment of talented professionals. We offer a true creative engineering design work environment with a wide range of interesting projects in the bio-pharmaceutical, personal care, and food industry.

This role is part of our cross-functional engineering team. As a Project Coordinator, you'll set up internal project processes and be the primary contact point between our Engineering team and external clients, partners, and vendors.

Key Responsibilities:
  • Project Set Up:
    • Establish and maintain 'Opportunities' and 'Active Projects' folders on our internal network and PSA software
    • Schedule kick-off meetings, including inbound and outbound travel requests
  • Project Tracking and Documentation:
    • Coordinate project communication to ensure all performance, schedule, compliance, and budget requirements are met
    • Develop and maintain project documentation such as project plans, presentations, meeting minutes, and commercial items (i.e., quotes, POs, invoices)
    • Upon contract award, conduct a thorough assessment of coordination requirements from project schedule, budget, manpower, through to skill assessment
    • Review timesheets to ensure they match field paperwork submissions and project budgets
    • Prepare monthly schedules of values for invoicing purposes and work with Senior Process Engineer on invoice review
    • Support Director of Process Engineer in quoting change orders
  • Project Reporting:
    • Prepare various reports to support monitoring of project progress, costs, key performance indicators, etc.
    • Identify and promptly communicate potential risks to key stakeholders
  • Project Close Out:
    • Execute project close-out requirements, including lessons learned and client feedback forms
    • Gather and ensure receipt and sign-off of all project deliverables. Files relevant project documentation.
    • Review and reconcile actual project expenses and schedules against initial estimates

We're looking for a highly organized professional with excellent attention to detail and strong verbal and written communication skills. The ideal candidate will have a degree in engineering or related experience, preferably 3+ years in an engineering environment. Experience in the (bio)pharmaceutical and GMP compliant industries is an asset. Proficiency in Microsoft Office, particularly MS Excel and MS Project, is required.

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