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Records Management and Privacy Officer
2 months ago
The Hamilton-Wentworth Catholic District School Board is seeking a highly skilled Records Management and Privacy Officer to provide leadership in the design, implementation, and management of all aspects of records management practices within the organization.
Key Responsibilities- Develop and maintain a records and privacy management program that establishes a governance structure, standards, guidelines, and practices for the management of information throughout its life cycle.
- Ensure the record management program is aligned with best practice and is compliant with applicable provincial legislation.
- Provide guidance, advice, and supervision on records management of both physical and electronic records, including creation, classification, storage, and disposition.
- Develop, maintain, and advise on records retention schedules for the organization, ensuring records management practices are communicated and followed.
- Respond to Freedom of Information inquiries with support from legal counsel.
- Establish board-wide application of a privacy discipline to support quality control, enabling consistent and effective privacy protections that minimize risk, and ensure the confidentiality of personal information.
- Advise staff and the Board on privacy matters, consulting with internal resources, external organizations, and liaising with legal representation as required.
- Evaluate, develop, and deliver training and education on records and privacy management.
- Work in collaboration with the Privacy Commission of Ontario (IPC) when dealing with privacy breaches.
- Administer the board's privacy policy.
- Coordinate Privacy Impact Assessments to determine compliance of new, existing, and modified processes/software with Privacy legislation.
- Monitor legislative changes.
- Develop an internal employee privacy handbook, internal newsletters, and other communication tools to provide a knowledge base for privacy requirements to internal and external stakeholders.
- Degree in Information Sciences (Bachelor/Masters).
- Certified Information and Privacy Professional (CIPP) and/or Certified Privacy Manager (CIPM) preferred.
- Relevant experience in the field of privacy, freedom of information, and records management.
- Demonstrated experience in and awareness of records and privacy management legislation.
- Experience in leading and conducting privacy impact assessments (PIAs).
- Experience in PHIPA and MFIPPA, including freedom of information requests.
- Strong leadership skills with a proven ability to take lead on projects and initiatives.
- Strong interpersonal skills to deal effectively with individuals from multiple disciplines throughout all levels of the organization.
