Expeditor III, Calgary, AB

4 weeks ago

Calgary, Alberta, Canada Randstad Canada Full time
Job Summary

We are seeking a highly skilled Expeditor to join our team at Randstad Canada. As an Expeditor, you will play a critical role in supporting the Supply Chain function by expediting and tracking all aspects of deliverables for assigned items.

Key Responsibilities
  • Proactively expedite assigned items by managing and utilizing stakeholder meetings, systems, templates, processes, and identifying potential risks.
  • Build and maintain strong relationships with all stakeholders, including vendors and key client groups such as engineering, project team members, project contractors, quality, and other SCM team members.
  • Aid in the coaching and mentoring of new hires, project team personnel, and new vendors on the current expediting process.
  • Manage assigned equipment/material/logistics to ensure on-time readiness and delivery to site in line with the project and construction schedule.
  • Manage all vendor equipment/material documentation/logistics between the vendor, Engineering (or Engineering Consultant), and internal Project teams to ensure prompt review and approval periods.
  • Regularly review vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports, and other pertinent vendor and PO data to mitigate any delays.
  • Notify key stakeholders of potential or actual delays while working with suppliers to resolve issues as required.
  • Administrate, schedule, chair, minute, and manage vendor supply meetings and attend project meetings as required.
  • Report to stakeholders on equipment/material status, progress, receiving status as required using the required reporting formats.
  • Assist in the review and verification of invoices for accuracy as required.
  • Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages, shipment errors, tagging issues, etc.
  • Communicate potential commercial and technical issues to the Project team members and stakeholders.
  • Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required.
  • Coordinate activities and communicate regularly with key stakeholders.
  • Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material are centralized as per the direction of the team lead and/or Manager.
  • Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing, and maintaining expediting files.
  • Consult/Report with Team Lead and/or Manager regularly on Project, PO, or Contract ongoings.
Requirements
  • Minimum 2-4 years of applied experience in a high-paced environment.
  • Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing, and project document requirements.
  • Good interpersonal skills with the ability to maintain and build strong working relationships.
  • Equivalent combination of experience, training, and/or education.
  • Coordination skills, ability to multi-task, follow up, and manage timelines.
  • Ability to work on diverse projects and processes with conflicting deadlines.
  • Customer service/Problem Solving/Organizational skills an asset.
  • Working Knowledge of Engineering and Vendor Documentation is required.
  • Strong and effective communication skills and attention to detail are a necessity.
Preferred Qualifications
  • Knowledge of MS Windows/Outlook and Office Suite.
  • Knowledge of SharePoint, Oracle Cloud, and Salesforce is an asset.
  • Post-secondary education in a related field (e.g., Project Management, Purchasing/Supply Chain Management, B-Com, Finance, Business Admin).

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