Expeditor III, Calgary, AB

4 weeks ago

Calgary, Alberta, Canada Randstad Canada Full time
Job Summary

As a Supply Chain Expeditor at Randstad Canada, you will play a crucial role in supporting the Supply Chain function by expediting and tracking all aspects of deliverables for assigned items. This includes managing stakeholder meetings, systems, templates, and processes to mitigate potential risks and ensure timely delivery of equipment and materials to site.

Key Responsibilities

Expedite assigned items by managing stakeholder meetings, systems, templates, and processes to mitigate potential risks and ensure timely delivery of equipment and materials to site.

Build and maintain strong relationships with all stakeholders, including vendors and key client groups such as engineering, project team members, project contractors, quality, and other SCM team members.

Aid in the coaching and mentoring of new hires, project team personnel, and new vendors on the current expediting process.

Manage assigned equipment/material logistics to ensure on-time readiness and delivery to site in line with the project and construction schedule.

Manage all vendor equipment/material documentation logistics between the vendor, engineering, and internal project teams to ensure prompt review and approval periods.

Regularly review vendor fabrication schedules, inspection and test plans, inspection reports, and other pertinent vendor and PO data to mitigate any delays.

Notify key stakeholders of potential or actual delays while working with suppliers to resolve issues as required.

Administer, schedule, chair, minute, and manage vendor supply meetings and attend project meetings as required.

Report to stakeholders on equipment/material status, progress, receiving status as required using the required reporting formats.

Assist in the review and verification of invoices for accuracy as required.

Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages, shipment errors, tagging issues, etc.

Communicate potential commercial and technical issues to project team members and stakeholders.

Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required.

Coordinate activities and communicate regularly with key stakeholders.

Follow standard processes to ensure that expediting tasks and duties for assigned equipment/material are centralized as per the direction of the team lead and/or manager.

Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing, and maintaining expediting files.

Consult/report with team lead and/or manager regularly on project, PO, or contract ongoings.

Requirements

Minimum 2-4 years of applied experience in a high-paced environment.

Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing, and project document requirements.

Good interpersonal skills with the ability to maintain and build strong working relationships.

Equivalent combination of experience, training, and/or education.

Coordination skills, ability to multi-task, follow up, and manage timelines.

Ability to work on diverse projects and processes with conflicting deadlines.

Customer service/problem-solving/organizational skills an asset.

Working knowledge of engineering and vendor documentation is required.

Strong and effective communication skills and attention to detail are a necessity.

Preferred

Knowledge of MS Windows/Outlook and Office Suite.

Knowledge of SharePoint, Oracle Cloud, and Salesforce is an asset.

Post-secondary education in a related field (e.g., Project Management, Purchasing/Supply Chain Management, B-Com, Finance, Business Admin.).

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