Project Coordinator for Regulatory Technology Initiatives

3 weeks ago

Toronto, Ontario, Canada S.i. Systèmes Full time
Job Summary

We are seeking an experienced Project Coordinator to support our regulatory technology initiatives for a large banking client. The successful candidate will have a strong background in project coordination and management, with experience working in Agile environments and supporting multiple workstreams/projects of varying complexity.

Key Responsibilities
  • Support the Delivery/Project Manager on a variety of project coordination activities, including maintaining project artifacts, coordinating meetings with senior stakeholders, and assisting with project budget maintenance.
  • Maintain project artifacts, including approvals, spreadsheets, meeting notes, status reports, third-party contracts, and other correspondence and documentation.
  • Coordinate and run meetings with senior stakeholders, including preparing and delivering presentations, and collaborate to ensure stakeholders provide feedback/status updates and execute deliverables in a timely manner.
  • Provide feedback or status updates regarding assigned tasks related to the project.
  • Assist with maintenance of project budget, including tracking items to be delivered, reviewing timesheets for anomalies, ensuring all invoices have been approved with proper sign-offs prior to payment, ensuring information is properly recorded, maintaining ongoing costs to complete forecasts, reconciling project budget, and completing investigations for differences as they occur.
  • Function as the project secretariat, including preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed notes on a timely basis, recording, communicating, and following up on action items and maintaining project distribution lists.
  • Support Program/Project Manager to ensure all appropriate stakeholder groups are represented on project team and to maintain momentum of the project against a background of constantly conflicting priorities.
  • Multitask on several projects workstreams.
  • Ongoing communication of project status, completing the agreed-on reports and escalating issues to Program/Project Manager as required.
Requirements
  • 5+ years of project coordination and/or management experience in Agile environment supporting multiple workstreams/projects of varying complexity in a team environment, including creation of business case and management of project financials/budget and forecasting.
  • 3+ years of experience using project management/collaboration tools, techniques, and methodologies including Microsoft Project, JIRA, Confluence, Clarity PPM.
  • Expert ability balancing competing or conflicting requests of various workstreams/projects and stakeholders, requiring a professional approach and advanced negotiation, and influencing skills.
  • Strong to advanced user capabilities in Microsoft Excel, Word, PowerPoint.
Preferred Qualifications
  • Capital market products knowledge.
  • Formal Project Management or Business Analysis education/designation (e.g., PMP, CBAP).
  • Familiarity with IT concepts, methodology, and vocabulary.
  • Experience working on projects at big 5 banks in Canada.
  • Thorough knowledge of a Bank's formal and informal organizational structure.

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