Procurement Clerk
2 weeks ago
The Procurement Clerk will play a crucial role in supporting the procurement department's day-to-day operations at Okanagan College. This position involves a variety of tasks critical to the efficient and cost-effective acquisition of goods and services.
Key Responsibilities- Review and process purchase requisitions, obtain supplier quotes, and create purchase orders to ensure timely and cost-effective acquisition of goods and services.
- Support coordination efforts with different departments to collect and document their procurement needs and draft solicitation documents and/or specifications.
- Track order statuses, work to ensure prompt deliveries, and address any delivery or order discrepancies as they occur.
- Responsible for invoice reconciliation, supplier communication for order adjustments, and handling various clerical duties to support procurement operations.
- Assist with administering the College's Procurement Card Program and disposing of obsolete or surplus assets in line with the College's mission, values, and policies.
- Interpret and explain the College's Procurement policy, processes, and procedures to internal departments and suppliers.
- Maintain comprehensive records of procurement activities, including the documentation of purchase orders and related transactions.
- Provide project support to the Procurement Services team as needed.
- Able to establish and maintain positive working relationships with both internal and external stakeholders.
- Strong analytical and problem-solving skills.
- Proficiency in Microsoft Suite and data analysis tools.
- Excellent communication and interpersonal skills.
- Detail-oriented with a high level of accuracy.
- Ability to work independently and as part of a team.
- Eagerness to learn and adapt to new challenges.
- Prior internship or work experience in procurement, finance, or supply chain is an asset.
Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities, and people with diverse gender identities or expressions.
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