Procurement Specialist
2 months ago
We are seeking a highly organized and detail-oriented Procurement Clerk to join our team at Okanagan College. The successful candidate will play a crucial role in supporting the procurement department's day-to-day operations, working closely with internal departments and suppliers to ensure the timely and cost-effective acquisition of goods and services.
Key Responsibilities- Assist in the procurement workflow by reviewing purchase requisitions, obtaining supplier quotes, creating purchase orders, and facilitating effective communication with suppliers.
- Support coordination efforts with different departments to collect and document their procurement needs and draft solicitation documents and/or specifications.
- Keep track of order statuses, work to ensure prompt deliveries, and address any delivery or order discrepancies as they occur.
- Responsible for invoice reconciliation, supplier communication for order adjustments, and handling various clerical duties to support procurement operations.
- Assist with administering the College's Procurement Card Program.
- Assist with the disposal of obsolete or surplus assets in line with the College's mission, values, and policies.
- Interpret and explain the College's Procurement policy, processes, and procedures to internal departments and suppliers.
- Help maintain comprehensive records of procurement activities, including the documentation of purchase orders and related transactions.
- Provide project support to the Procurement Services team, as needed.
- Undertake additional clerical and administrative tasks as needed to support the efficient operation of the Procurement Services Department.
- Able to establish and maintain positive working relationships with both internal and external stakeholders.
- Strong analytical and problem-solving skills.
- Proficiency in Microsoft Suite and data analysis tools.
- Excellent communication and interpersonal skills.
- Detail-oriented with a high level of accuracy.
- Ability to work independently and as part of a team.
- Eagerness to learn and adapt to new challenges.
- Prior internship or work experience in procurement, finance, or supply chain is an asset.
- Strong understanding of procurement principles, sourcing methodologies, and contract management.
- Ability to communicate effectively verbally and in written form.
- Ability to demonstrate a high level of confidentiality.
- Completion of secondary school or equivalent plus up to and including one-year post-secondary training.
- 1-2 years of experience in a similar role.
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