Project Coordinator Role with a Focus on Facilities Management

4 days ago

Fort Saskatchewan, Alberta, Canada CO_65 Bird Industrial Management Services Ltd. Full time

CO_65 Bird Industrial Management Services Ltd. is a leading company in Canadian construction, with over 100 years of experience and a dynamic team of over 5,000 professionals.

The company's legacy is deeply rooted in the foundation of its culture, which has been built over the years to reimagine what is possible. At Bird, every trajectory looks different, and employees are surrounded by a supportive team that encourages them to unlock their potential.

We are seeking an experienced Project Coordinator to join our team in Edmonton. The successful candidate will work closely with Project Managers and Site Superintendents to ensure project plan administration supports the execution of field operations.

About the Job

This position is based on a project site in Edmonton and surrounding regions, including Ft. Saskatchewan. As a Project Coordinator, you will be responsible for all aspects of project execution, including facilities management, pre-construction, and post-construction activities.

Duties and Responsibilities
  • General support of work programs delivering facilities maintenance services and sustaining capital projects (construction)
  • Support Maintenance supervisor establish and track KPIs and monthly statistics
  • Responsible for setting up maintenance vendor agreements and tracking their performance
  • Maintain and update maintenance scope and asset list based on contract change management framework
  • Support Project Manager in establishing Preconstruction in Progress (PIP) form, KPIs, and monthly updates
  • Assist with administrative project set-up and establishing document controls under the direction of the Project Manager
  • Assist with preconstruction planning activities, including look-ahead schedules, HSE, procurement, construction logistics, and project execution plans
  • Support with tender package submittal, subcontractor tender package recommendation to clients, subcontract award cost coding, and SAP upload sheet
  • Assist with obtaining all permits and local authority permission to build
  • Work closely with team members and decision-makers to identify, recommend, develop, implement, and support cost-effective project delivery
  • Support VDC team with logistic planning, clash identification/resolution, and 4D scheduling
  • Work closely with the Project Manager and Superintendent to minimize their need to do task work
  • Support pull planning session with subcontractors
  • Assist with price change orders, track requests for information, review, and coordinate approvals of shop drawings, and coordination of information provided and required by sub-trades and suppliers
  • Prepare and update the project budget, schedule, and cost report during construction under the direction of the Project Manager
  • Participate in weekly subcontract progress meetings and progress tracking
  • Assist with updating and maintaining weekly master project schedule and ensure Superintendent look-aheads are aligned. Monitor productivity rates and subcontractor planned vs. actuals in the schedule.
  • Provide support in setting up the billing schedule with the client and execute the billing and invoicing
  • Support management of subcontracts, including monitoring notification periods and value increases. Assist in managing payments, settling disputes if they arise, and subcontractor performance evaluations
  • Identify, address, and resolve issues and problems as, or before, they occur
  • Manage subcontract submittals
  • Develop and maintain positive relationships with clients, consultants, sub-trades, and suppliers
  • Provide assistance to Project Manager in ensuring project health, safety, and environmental standards meet legislated requirements and company policy
  • Assist in managing BIM/VDC on-site with trades and consultants
  • Assist with completion of any deficiencies and issues related to the warranty period
  • Support the Project Manager in ensuring total completion of the project, including contractually and financially
  • Assist in completing project close-out, including close-out report, final purchase orders, and outstanding charges
Requirements
  • Undergraduate degree in engineering or construction management
  • Eligible for, or have attained, E.I.T., P.Eng., CET, or PQS designations
  • 2-5 years' hands-on experience in the capacity of project coordinator supplemented by other aspects of construction management, including cost estimating, direct project management of large commercial, high-rise, civil, and/or institutional construction projects
  • Facilities Systems (heating, cooling, ventilation, controls) knowledge would be an asset
  • Ability to forge, grow, and maintain positive relationships
  • Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
  • Ability to work within tight deadlines and prioritization of work to achieve them
  • Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
  • Highly developed interpersonal, communication, and organizational skills
  • Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast-paced environments
  • Ability to work collaboratively with a positive attitude
  • Superior written and verbal communication skills

Estimated salary: $80,000 - $110,000 per year, depending on experience. This role offers a competitive compensation package, opportunities for growth and development, and a collaborative work environment. If you are a motivated and organized individual with a passion for project coordination, we encourage you to apply.

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