Business Operations Coordinator

4 weeks ago


St Catharines, Ontario, Canada Family and Children's Services Niagara Full time
Job Summary

We are seeking a highly organized and detail-oriented Business Administrator II to provide administrative support to our teams of Child Protection Workers, Legal Services, and the Family Counselling Centre. The successful candidate will be responsible for enhancing the efficient and effective functioning of assigned teams/departments, including providing administrative support, coordinating meetings and scheduling, and maintaining data systems.

Key Responsibilities
  • Administrative Support: Provide administrative support to assigned teams/departments, including processing mail, filing and electronic file systems, word processing, spreadsheet development, PowerPoint presentations, data entry, minute taking and distribution, booking of taxis, etc.
  • Meeting Coordination: Coordinate a variety of meetings, appointments, and training, including inviting participants, scheduling times and dates, and all logistics, including booking board and conference rooms, arranging room set-up, audio-visual equipment, and meals and refreshments.
  • Data Maintenance: Create and maintain electronic and manual filing and tracking systems, retrieve information, keep confidential and other records, maintain filing systems, scan documentation to the electronic filing system, enter information and maintain databases, processing reports as requested.
Requirements
  • Education: Post-secondary diploma in Business (Office Administration)
  • Experience: One year of recent related experience
  • Skills: Solid demonstrated ability to use MS Office applications, good written, oral communication, and interpersonal skills, excellent grammatical and spelling skills, ability to complete tasks with attention to detail in the presence of frequent interruptions, solid understanding and commitment to quality service and best practices.
About Us

Family and Children's Services Niagara is a multi-service agency providing child welfare services, fostering and adoption, counseling, and childcare. We are committed to safe kids and strong families and strive to meet or exceed all accountabilities and achieve continuous quality improvement and excellence in all activities and outcomes.



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