Academic Guidance Specialist

2 weeks ago

Hamilton, Ontario, Canada McMaster University Full time

Job Title: Academic Advisor

Job Summary:

The Academic Advisor plays a pivotal role in providing expert guidance to students, ensuring they achieve their academic goals. This position involves assessing admission applications, scrutinizing registrations, and making informed decisions based on established requirements and university guidelines.

Purpose and Key Functions:

  • Make independent admission decisions based on established requirements, university guidelines, and enrollment numbers.
  • Develop customized strategies to assist students who are not academically eligible to continue in their program.
  • Conduct formal reviews and evaluations of students' academic records.
  • Create, modify, and maintain customized degree audits.
  • Produce convocation lists.
  • Review, assess, and approve requests for accommodation regarding missed academic work.
  • Evaluate transcripts of students requesting transfer from other academic institutions for equivalencies and applications to degree programs.
  • Liaise with faculty and staff to advocate on behalf of students.
  • Develop and implement an integrated recruitment plan.
  • Assess student priority for limited registration and provide suitable alternatives.
  • Coordinate grade submissions, authorize grade changes, and maintain accurate records for Faculty-based courses.
  • Develop and present academic advising and registration sessions.
  • Schedule, plan, and coordinate events.
  • Respond to inquiries regarding programs, admissions, course selection, registration, and correspond with faculty and other university departments.
  • Provide information for the development of recruitment publications.
  • Scrutinize documents such as the University Calendar for changes.
  • Mediate extensions, accommodations, and exam deferrals on behalf of the student where there are extenuating circumstances.
  • Review and process requests for Letters of Permission permitting students to complete appropriate courses at other universities.
  • Develop academic plans for students with identified disabilities and advise on appropriate course selection, load, and request for accommodation.
  • Calculate information including sessional and grade point averages, and enrollment statistics.

Supervision:

Ongoing responsibility for supervising up to 9 casual employees at any one time.

Requirements:

  • Bachelor's degree in a relevant field.
  • Requires 3 years of relevant experience.

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